County of Monroe Employee Benefits Consulting Services RFP 2026
Monroe CountyCounty · Monroe County, AL- Due
- Apr 30, 2026
- Deadline passed
- Posted
- Mar 14, 2026
- Contract term
- 5 years
- Primary contact
- Natalie Maddox
- (305) 292-4452
The 30-second brief
The Monroe County Board of County Commissioners is soliciting proposals for Employee Benefits Consulting Services. The selected firm will provide consulting for group benefit programs including health, prescription, dental, vision, life, accidental death and dismemberment, and actuarial services. Responsibilities include analyzing plan design, costs, and administrative services, assisting with vendor proposal analysis, and advising on healthcare industry trends and compliance. The County currently has approximately 513 active employees and 1,441 retirees/dependents enrolled in its group health insurance plan. The contract term is for five years beginning January 1, 2027, with options for two additional consecutive one-year terms. Proposals are due by April 30, 2026, at 3:00 P.M. via the Bonfire electronic bidding platform.
Annual benefits renewal process, Annual benefits renewal negotiations, Open enrollment services, Financial statements, Fee proposal
Proposer's Experience and Background (20 points), Account Service Team's Experience (20 points), Ability to provide services listed in Scope of Services (20 points), Capacity and Resources (15 points), Approach and Methodologies (10 points), Price of proposal (15 points)
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Summary
The Monroe County Board of County Commissioners is soliciting proposals for Employee Benefits Consulting Services.
The selected firm will provide consulting for group benefit programs including health, prescription, dental, vision, life, accidental death and dismemberment, and actuarial services. Responsibilities include analyzing plan design, costs, and administrative services, assisting with vendor proposal analysis, and advising on healthcare industry trends and compliance. The County currently has approximately 513 active employees and 1,441 retirees/dependents enrolled in its group health insurance plan. The contract term is for five years beginning January 1, 2027, with options for two additional consecutive one-year terms. Proposals are due by April 30, 2026, at 3:00 P.M. via the Bonfire electronic bidding platform.
EVALUATION CRITERIA
Proposer's Experience and Background (20 points), Account Service Team's Experience (20 points), Ability to provide services listed in Scope of Services (20 points), Capacity and Resources (15 points), Approach and Methodologies (10 points), Price of proposal (15 points)
REQUIRED DELIVERABLES
5- Annual benefits renewal process
- Annual benefits renewal negotiations
- Open enrollment services
- Financial statements
- Fee proposal
REQUIRED ATTACHMENTS
17- Submission Response Form
- Lobbying and Conflict of Interest Ethics Clause
- Non-Collusion Affidavit
- Drug Free Workplace Form
- Public Entity Crime Statement
- Vendor Certification Regarding Scrutinized Companies List
- Affidavit Attesting to Non-coerce Contract for Labor or Services
- Foreign Entities Affidavit
- Indemnification and Hold Harmless for Other Contractors and Subcontractors
- Worker's Compensation Requirement
- General Liability Requirement
- Professional Liability Requirement
- Additional Insured Requirement
- Request for Waiver of Insurance Requirements
- Local Preference Form
- Proof of SBE status
- Agent/Broker Licenses
REQUIRED STAFFING
3- Submit to
- https://monroecounty-fl.bonfirehub.com
- Scope location
- Monroe County, FL
- Reported agency
- County of Monroe
Questions about this RFP
How do I respond to this RFP from Monroe County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://monroecounty-fl.bonfirehub.com. For questions, contact Natalie Maddox.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Monroe County in AL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Natalie Maddox at (305) 292-4452. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Manager, Consultant, Fellow of the Society of Actuaries. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Annual benefits renewal process, Annual benefits renewal negotiations, Open enrollment services, Financial statements, Fee proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's Experience and Background (20 points), Account Service Team's Experience (20 points), Ability to provide services listed in Scope of Services (20 points), Capacity and Resources (15 points)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Monroe County?
All active and historical solicitations from Monroe County are tracked and searchable. As a county agency, Monroe County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Submission Response Form, Lobbying and Conflict of Interest Ethics Clause, Non-Collusion Affidavit, Drug Free Workplace Form, Public Entity Crime Statement, Vendor Certification Regarding Scrutinized. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Monroe County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Monroe County, FL. Review the full solicitation for detailed scope requirements.