Community High School District 218 Multi-Functional Copiers and Print Services RFP 2026
Chsd 218School · Oak Lawn, IL- Due
- Mar 25, 2026
- Deadline passed
- Posted
- Feb 27, 2026
- Primary contact
- Tina Kelly
The 30-second brief
Community High School District 218 is seeking proposals for the supply, delivery, installation, and maintenance of multi-functional copy machines, along with managed printer and copier services. The RFP outlines specifications for new digital multi-functional copy machines, including features, capabilities, and network readiness. It also details requirements for managed print software, maintenance, delivery, and payment terms. The selection will be based on a 'Best Value' standard, considering factors beyond just price.
Multi-Functional Copiers, Print Services, Managed Print Software
Vendor's Total Lease Price and Financial Terms, Service, Support, Response Time, and Supply Management, Machine Functionality, User Interface, Software Capability, and Network Integration, Vendor's Overall Experience, Reputation, Expertise, Stability, Financial Responsibility, and Past Relationship with CHSD 218, Extent to which the Goods or Services meet CHSD 218 Needs and Expectations
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Summary
Community High School District 218 is seeking proposals for the supply, delivery, installation, and maintenance of multi-functional copy machines, along with managed printer and copier services.
The RFP outlines specifications for new digital multi-functional copy machines, including features, capabilities, and network readiness. It also details requirements for managed print software, maintenance, delivery, and payment terms. The selection will be based on a 'Best Value' standard, considering factors beyond just price.
EVALUATION CRITERIA
Vendor's Total Lease Price and Financial Terms, Service, Support, Response Time, and Supply Management, Machine Functionality, User Interface, Software Capability, and Network Integration, Vendor's Overall Experience, Reputation, Expertise, Stability, Financial Responsibility, and Past Relationship with CHSD 218, Extent to which the Goods or Services meet CHSD 218 Needs and Expectations
REQUIRED DELIVERABLES
3- Multi-Functional Copiers
- Print Services
- Managed Print Software
REQUIRED ATTACHMENTS
4- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Submit to
- 10701 S. Kilpatrick Ave., Oak Lawn, IL 60453
- Scope location
- Oak Lawn, IL; Palos Heights, IL; Crestwood, IL; Blue Island, IL
- Reported agency
- Community High School District 218
Questions about this RFP
How do I respond to this RFP from Chsd 218?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 10701 S. Kilpatrick Ave., Oak Lawn, IL 60453. For questions, contact Tina Kelly.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Chsd 218 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tina Kelly. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Multi-Functional Copiers, Print Services, Managed Print Software. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor's Total Lease Price and Financial Terms, Service, Support, Response Time, and Supply Management, Machine Functionality, User Interface, Software Capability, and Network Integration, Vendor's Ov..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Chsd 218?
All active and historical solicitations from Chsd 218 are tracked and searchable. As a school agency, Chsd 218 regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D. Review the full document from Chsd 218 for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Oak Lawn, IL; Palos Heights, IL; Crestwood, IL; Blue Island, IL. Review the full solicitation for detailed scope requirements.