Columbus Metropolitan Housing Authority - National Standards for Physical Inspection of Real Estate (NSPIRE) Services - RFP 2026-028 (2026)
Columbus Metropolitan Housing AuthorityLocal Housing Authority · Columbus, OH- Due
- Dec 4, 2026
- 23 days left
- Posted
- Nov 4, 2026
- Contract term
- 1 year
- Primary contact
- Shunlonda McCall
- (614) 421-4433
The 30-second brief
The Columbus Metropolitan Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide National Standards for Physical Inspection of Real Estate (NSPIRE) Services under RFP 2026-028. The scope of work encompasses conducting physical NSPIRE inspections for residential rental housing properties associated with the Section 8 Housing Choice Voucher Program and other rental assistance programs, including initial inspections, regular/annual inspections, re-inspections, special inspections, complaint inspections, emergency inspections, and quality control reviews. The estimated annual volume is approximately 17,000 total inspections across 34 multi-family apartment complexes, senior complexes, and service-enriched complexes in Columbus, Ohio. Vendors will be responsible for scheduling, coordinating notices, utilizing HUD-compliant electronic inspection software/handheld tablets, uploading results daily, generating required reports (such as Form HUD 52580-A, rent reasonableness reports, and abatement documentation), and maintaining a customer service center. The submission deadline is December 4, 2026, at 11:00 AM, with a pre-proposal conference scheduled for November 16, 2026. The initial contract term is one year, with options to renew for four additional one-year terms.
Initial Inspection, Annual Inspection, Re-Inspection, Special Inspection, Consulting Services
Proposed Costs (25 points), Demonstrated Experience & Capacity (25 points), Qualifications (25 points), Reporting and IT Solutions (15 points), Overall Quality and Professional Appearance (10 points)
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Summary
The Columbus Metropolitan Housing Authority is seeking proposals from qualified, licensed, and insured entities to provide National Standards for Physical Inspection of Real Estate (NSPIRE) Services under RFP 2026-028.
The scope of work encompasses conducting physical NSPIRE inspections for residential rental housing properties associated with the Section 8 Housing Choice Voucher Program and other rental assistance programs, including initial inspections, regular/annual inspections, re-inspections, special inspections, complaint inspections, emergency inspections, and quality control reviews. The estimated annual volume is approximately 17,000 total inspections across 34 multi-family apartment complexes, senior complexes, and service-enriched complexes in Columbus, Ohio. Vendors will be responsible for scheduling, coordinating notices, utilizing HUD-compliant electronic inspection software/handheld tablets, uploading results daily, generating required reports (such as Form HUD 52580-A, rent reasonableness reports, and abatement documentation), and maintaining a customer service center. The submission deadline is December 4, 2026, at 11:00 AM, with a pre-proposal conference scheduled for November 16, 2026. The initial contract term is one year, with options to renew for four additional one-year terms.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Initial Inspection
- Annual Inspection
- Re-Inspection
- Special Inspection
- Consulting Services
REQUIRED ATTACHMENTS
12- Form of Proposal (Attachment A)
- Form HUD-5369-C
- Form HUD-5369-A
- Profile of Firm Form (Attachment B)
- Proposed Services
- Managerial Capacity/Financial Viability/Resumes
- Client Information
- Equal Employment Opportunity Statement
- Subcontractor/Joint Venture Information
- Section 3 Participation (Attachment H)
- Proposal Fee Sheet (Attachment D)
- Proposer's Certification (Attachment E)
- Submit to
- [email protected] and [email protected]
- Duration
- 60 months
- Scope location
- Columbus, Ohio
Questions about this RFP
How do I respond to this RFP from Columbus Metropolitan Housing Authority?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] and [email protected]. For questions, contact Shunlonda McCall.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Columbus Metropolitan Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shunlonda McCall at (614) 421-4433. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Initial Inspection, Annual Inspection, Re-Inspection, Special Inspection, Consulting Services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposed Costs (25 points), Demonstrated Experience & Capacity (25 points), Qualifications (25 points), Reporting and IT Solutions (15 points), Overall Quality and Professional Appearance (10 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbus Metropolitan Housing Authority?
All active and historical solicitations from Columbus Metropolitan Housing Authority are tracked and searchable. As a local housing authority agency, Columbus Metropolitan Housing Authority regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form of Proposal (Attachment A), Form HUD-5369-C, Form HUD-5369-A, Profile of Firm Form (Attachment B), Proposed Services, Managerial Capacity/Financial Viability/Resumes, Client Information, Equal Em. Review the full document from Columbus Metropolitan Housing Authority for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Columbus, Ohio. Review the full solicitation for detailed scope requirements.