Columbia County HHS Community Health Assessment Software Bid 2026
Columbia CountyCounty · Portage, WI- Due
- Sep 14, 2026
- Deadline passed
- Posted
- Aug 18, 2026
- Contract term
- 5 years
- Primary contact
- Ellen Ellingsworth
- (608) 742-9227
The 30-second brief
Columbia County Health & Human Services (HHS) is requesting sealed bids for a data analytic and visualization software platform to support public health reporting and analysis. The system must provide end-to-end automation for Community Health Assessments (CHA) and Community Health Improvement Plans (CHIP), including 150+ public health datasets (CDC, CMS, HRSA, ACS), qualitative data integration, and interactive mapping. Technical requirements specify a cloud-based architecture, US-based data centers, Microsoft Edge/Windows compatibility, and multi-factor authentication (NIST AAL3 preferred). Bidders must provide pricing for a five-year contract term, including implementation and annual costs. Bids are due by 9:00 a.m. CST on September 14, 2026, at the Columbia County Clerk's Office in Portage, WI.
County Bid Form, Company and staff project experiences, Contact references
Most advantageous bidder
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Summary
Columbia County Health & Human Services (HHS) is requesting sealed bids for a data analytic and visualization software platform to support public health reporting and analysis.
The system must provide end-to-end automation for Community Health Assessments (CHA) and Community Health Improvement Plans (CHIP), including 150+ public health datasets (CDC, CMS, HRSA, ACS), qualitative data integration, and interactive mapping. Technical requirements specify a cloud-based architecture, US-based data centers, Microsoft Edge/Windows compatibility, and multi-factor authentication (NIST AAL3 preferred). Bidders must provide pricing for a five-year contract term, including implementation and annual costs. Bids are due by 9:00 a.m. CST on September 14, 2026, at the Columbia County Clerk's Office in Portage, WI.
EVALUATION CRITERIA
Most advantageous bidder
REQUIRED DELIVERABLES
3- County Bid Form
- Company and staff project experiences
- Contact references
REQUIRED ATTACHMENTS
County Bid Form
- Submit to
- Columbia County Clerk, 112 East Edgewater Street, Portage, WI 53901
- Scope location
- Portage, WI
Questions about this BID
How do I respond to this Bid from Columbia County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Columbia County Clerk, 112 East Edgewater Street, Portage, WI 53901. For questions, contact Ellen Ellingsworth.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Columbia County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ellen Ellingsworth at (608) 742-9227. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: County Bid Form, Company and staff project experiences, Contact references. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Most advantageous bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Columbia County?
All active and historical solicitations from Columbia County are tracked and searchable. As a county agency, Columbia County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: County Bid Form. Review the full document from Columbia County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Portage, WI. Review the full solicitation for detailed scope requirements.
