Colonial Heights City School Board HVAC System Design and Installation RFP 2026
Colonial Heights City Public SchoolsSchool · Colonial Heights, VA- Due
- Apr 15, 2026
- Deadline passed
- Posted
- Mar 20, 2026
- Primary contact
- Andrew Hartman
- (804) 524-3448
The 30-second brief
Colonial Heights City School Board is seeking proposals for the design and installation of two (2) VRF heat recovery HVAC systems for the Colonial Heights Technical Center Building. The project includes engineering, system design, installation of indoor and outdoor units, piping, electrical wiring, system startup, testing, commissioning, and training.
HVAC system design, Installation, As-built drawings, Operation manuals, Warranty information, Permits, Inspections.
Price of goods and services, Satisfaction of specifications and requirements of RFP, Timely delivery of products and services, Offeror References
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Summary
Colonial Heights City School Board is seeking proposals for the design and installation of two (2) VRF heat recovery HVAC systems for the Colonial Heights Technical Center Building.
The project includes engineering, system design, installation of indoor and outdoor units, piping, electrical wiring, system startup, testing, commissioning, and training.
EVALUATION CRITERIA
4- Price of goods and services
- Satisfaction of specifications and requirements of RFP
- Timely delivery of products and services
- Offeror References
REQUIRED DELIVERABLES
7- HVAC system design
- Installation
- As-built drawings
- Operation manuals
- Warranty information
- Permits
- Inspections
- Submit to
- Colonial Heights City School Board, School Administrative Office, 512 Boulevard, Colonial Heights VA 23834
- Scope location
- Colonial Heights, VA
- Reported agency
- Colonial Heights City School Board
Questions about this RFP
How do I respond to this RFP from Colonial Heights City Public Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Colonial Heights City School Board, School Administrative Office, 512 Boulevard, Colonial Heights VA 23834. For questions, contact Andrew Hartman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Colonial Heights City Public Schools in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Hartman at (804) 524-3448. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: HVAC system design, Installation, As-built drawings, Operation manuals, Warranty information, Permits, Inspections.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price of goods and services, Satisfaction of specifications and requirements of RFP, Timely delivery of products and services, Offeror References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Colonial Heights City Public Schools?
All active and historical solicitations from Colonial Heights City Public Schools are tracked and searchable. As a school agency, Colonial Heights City Public Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from Colonial Heights City Public Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Colonial Heights, VA. Review the full solicitation for detailed scope requirements.