Collins-Maxwell Community School District Chromebook Device Purchase RFP 2026
Collins-Maxwell Community School DistrictSchool · Maxwell, IA- Due
- Jun 12, 2026
- Deadline passed
- Posted
- May 29, 2026
- Primary contact
- Brett Fricke
- (515) 387-1115
The 30-second brief
The Collins-Maxwell Community School District is soliciting proposals for the purchase, configuration, setup, licensing, and delivery of Chromebook devices for student and staff use. The District intends to purchase one hundred seventy-five Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 4GB memory, with optional pricing for 8GB memory, Google Chrome Education Upgrade licensing, configuration and setup, and optional asset tagging and Google Admin enrollment. Proposals are due by June 12, 2026, at 12:00 PM (Noon), with questions due by June 5, 2026. Evaluation criteria include Cost (35%), Product Compliance (25%), Installation & Support (20%), Vendor Experience (10%), and References (10%).
One hundred seventy-five (175) Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 4GB memory, Optional pricing for Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 8GB memory, Google Chrome Education Upgrade licensing for all devices, Configuration and setup of all units prior to delivery, Optional asset tagging and Google Admin enrollment services
Cost 35%, Product Compliance 25%, Installation & Support 20%, Vendor Experience 10%, References 10%
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Summary
The Collins-Maxwell Community School District is soliciting proposals for the purchase, configuration, setup, licensing, and delivery of Chromebook devices for student and staff use.
The District intends to purchase one hundred seventy-five Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 4GB memory, with optional pricing for 8GB memory, Google Chrome Education Upgrade licensing, configuration and setup, and optional asset tagging and Google Admin enrollment. Proposals are due by June 12, 2026, at 12:00 PM (Noon), with questions due by June 5, 2026. Evaluation criteria include Cost (35%), Product Compliance (25%), Installation & Support (20%), Vendor Experience (10%), and References (10%).
EVALUATION CRITERIA
5- Cost 35%
- Product Compliance 25%
- Installation & Support 20%
- Vendor Experience 10%
- References 10%
REQUIRED DELIVERABLES
One hundred seventy-five (175) Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 4GB memory, Optional pricing for Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 8GB memory, Google Chrome Education Upgrade licensing for all devices, Configuration and setup of all units prior to delivery, Optional asset tagging and Google Admin enrollment services
REQUIRED ATTACHMENTS
9- Cover Letter
- Company Information
- Product Specifications
- Installation & Setup Plan
- Training Plan
- Warranty Information
- Pricing
- References
- Exceptions or Deviations
- Submit to
- 400 Metcalf St, Maxwell, IA 50161
- Scope location
- Maxwell, IA
Questions about this RFP
How do I respond to this RFP from Collins-Maxwell Community School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 400 Metcalf St, Maxwell, IA 50161. For questions, contact Brett Fricke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Collins-Maxwell Community School District in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brett Fricke at (515) 387-1115. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: One hundred seventy-five (175) Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 4GB memory, Optional pricing for Lenovo 100e Gen 5 Chromebooks with MediaTek chipset and 8GB memory, Google Chrome Education Upgrade licensing for all devices, Configuration and setup of all units prior to deliver. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 35%, Product Compliance 25%, Installation & Support 20%, Vendor Experience 10%, References 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Collins-Maxwell Community School District?
All active and historical solicitations from Collins-Maxwell Community School District are tracked and searchable. As a school agency, Collins-Maxwell Community School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Company Information, Product Specifications, Installation & Setup Plan, Training Plan, Warranty Information, Pricing, References, Exceptions or Deviations. Review the full document from Collins-Maxwell Community School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Maxwell, IA. Review the full solicitation for detailed scope requirements.