Collin County - Vending Services - IFB No. 2026-325 (2026)
Collin County, Collin County, TX·County
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- Primary Contact
- Jingna Lyu
- Contract Term
- 1 year
- Duration
- 12 months
- Scope Location
- McKinney, TX
- Submission Address
- https://procurement.opengov.com/portal/collincountytx/projects/266179
SUMMARY
Collin County is seeking sealed bids from qualified vendors to provide comprehensive vending services for various County facilities, including furnishing, installation, stocking, maintenance, servicing, and repair of vending equipment. Anticipated equipment types include cold can and/or bottle beverage machines and snack machines offering carbonated beverages, 100% fruit juices, water, energy drinks, Starbucks beverages, chips, cookies, candy, and healthy snack choices with less than 30% fat content. The contract has an estimated annual value of $142,000.00 and an initial term of 12 months with four optional 1-year renewals. Bids must be submitted by August 13, 2026, at 2:00 PM CST via the OpenGov eProcurement portal. The project requires a $5,000 security deposit, specific insurance coverages including $1,000,000 general liability, and adherence to priority servicing schedules for locations such as the Courthouse and Detention Center.
EVALUATION CRITERIA
Lowest responsive and responsible bidder meeting specifications, determined by adding the total of Product Sampling food items listed multiplied by the Commission to be paid to Collin County
REQUIRED ATTACHMENTS
W-9, Conflict of Interest Questionnaire (CIQ), Certificate of Insurance, Bond Certificate
This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. The next one doesn't have to get away.
Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this Bid from Collin County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 13, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/collincountytx/projects/266179. For questions, contact Jingna Lyu.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder meeting specifications, determined by adding the total of Product Sampling food items listed multiplied by the Commission to be paid to Collin County" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Collin County?
All active and historical solicitations from Collin County are tracked and searchable. As a county agency, Collin County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: W-9, Conflict of Interest Questionnaire (CIQ), Certificate of Insurance, Bond Certificate. Review the full document from Collin County for the complete list.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including Collin County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jingna Lyu. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: McKinney, TX. Review the full solicitation for detailed scope requirements.
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