Cold Spring Harbor CSD Fixed Asset Reporting and Property Insurance Updating Services Proposal 2026
Cold Spring Harbor Central School DistrictSchool · Cold Spring Harbor, NY- Due
- Aug 25, 2026
- Deadline passed
- Posted
- May 27, 2026
- Primary contact
- Olga Chavez
- (845) 987-8896
The 30-second brief
Cold Spring Harbor CSD is receiving proposals for professional fixed asset reporting and property insurance valuation updating services. The scope includes preparing reports to assist with GASB-34 and GAAP compliance, as well as establishing insurable values and proof of loss documentation for NYSIR requirements. Two options are provided: an Electronic Annual Updating Service (AVS) using Excel templates for asset activity (additions, disposals, transfers) and a Limited Onsite Reconciliation involving purchase reconciliation and barcode tagging of equipment. The engagement utilizes straight-line depreciation and replacement cost new (RCN) methodologies. Acceptance requires initialing the fee schedule and returning the signed document within 90 days of the May 27, 2026 proposal date.
Transmittal Letter, Account Summary, Accounting Summary, Year-To-Date Depreciation Summary, Current Year Additions Detail, Current Year Disposals Detail, Accounting Detail, Insurance Summary, Insurance Detail
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Summary
Cold Spring Harbor CSD is receiving proposals for professional fixed asset reporting and property insurance valuation updating services.
The scope includes preparing reports to assist with GASB-34 and GAAP compliance, as well as establishing insurable values and proof of loss documentation for NYSIR requirements. Two options are provided: an Electronic Annual Updating Service (AVS) using Excel templates for asset activity (additions, disposals, transfers) and a Limited Onsite Reconciliation involving purchase reconciliation and barcode tagging of equipment. The engagement utilizes straight-line depreciation and replacement cost new (RCN) methodologies. Acceptance requires initialing the fee schedule and returning the signed document within 90 days of the May 27, 2026 proposal date.
REQUIRED DELIVERABLES
9- Transmittal Letter
- Account Summary
- Accounting Summary
- Year-To-Date Depreciation Summary
- Current Year Additions Detail
- Current Year Disposals Detail
- Accounting Detail
- Insurance Summary
- Insurance Detail
REQUIRED STAFFING
Senior Client Executive
- Submit to
- Jackson, WI
- Scope location
- Cold Spring Harbor, NY
- Reported agency
- Cold Spring Harbor CSD
Questions about this QUOTE
How do I respond to this Quote from Cold Spring Harbor Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: Jackson, WI. For questions, contact Olga Chavez.
Can small businesses or minority-owned firms bid on this Quote?
Most government agencies, including Cold Spring Harbor Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Quote submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Olga Chavez at (845) 987-8896. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Senior Client Executive. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Transmittal Letter, Account Summary, Accounting Summary, Year-To-Date Depreciation Summary, Current Year Additions Detail, Current Year Disposals Detail, Accounting Detail, Insurance Summary, Insurance Detail. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Cold Spring Harbor Central School District?
All active and historical solicitations from Cold Spring Harbor Central School District are tracked and searchable. As a school agency, Cold Spring Harbor Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Quote?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Cold Spring Harbor Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cold Spring Harbor, NY. Review the full solicitation for detailed scope requirements.