Cold Spring Harbor Central School District Records Management Consultant RFQ 2026
Cold Spring Harbor Central School DistrictSchool · Cold Spring Harbor, NY- Due
- Mar 27, 2026
- Deadline passed
- Primary contact
- Alison Offerman-Celentano
- (631) 367-5928
The 30-second brief
Cold Spring Harbor Central School District is seeking quotes from qualified Records Management Consultants to inventory, organize, and label inactive records for a New York State LGRMIF Grant Project. The consultant will manage the process, including boxing, labeling, color-coding, shredding, and database creation.
Inventory database in Excel format, Properly boxed and labeled records, Color-coded and labeled destruction dates, Shredded documents past destruction date
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Summary
Cold Spring Harbor Central School District is seeking quotes from qualified Records Management Consultants to inventory, organize, and label inactive records for a New York State LGRMIF Grant Project.
The consultant will manage the process, including boxing, labeling, color-coding, shredding, and database creation.
REQUIRED DELIVERABLES
4- Inventory database in Excel format
- Properly boxed and labeled records
- Color-coded and labeled destruction dates
- Shredded documents past destruction date
REQUIRED STAFFING
consulting services staff
- Submit to
- [email protected]
- Scope location
- Cold Spring Harbor, NY
Questions about this RFQ
How do I respond to this RFQ from Cold Spring Harbor Central School District?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected]. For questions, contact Alison Offerman-Celentano.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including Cold Spring Harbor Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alison Offerman-Celentano at (631) 367-5928. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: consulting services staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Inventory database in Excel format, Properly boxed and labeled records, Color-coded and labeled destruction dates, Shredded documents past destruction date. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from Cold Spring Harbor Central School District?
All active and historical solicitations from Cold Spring Harbor Central School District are tracked and searchable. As a school agency, Cold Spring Harbor Central School District regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Cold Spring Harbor Central School District for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cold Spring Harbor, NY. Review the full solicitation for detailed scope requirements.