Cleveland Municipal Schools - CMSD Snow Removal Services - RFP-21449 (2026)
Cleveland Municipal SchoolsSchool · Cleveland, OH- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Sep 30, 2026
- Contract term
- 3 years
- Primary contact
- Aaron Creel
- (216) 562-9149
The 30-second brief
Cleveland Metropolitan School District is requesting proposals for snow and ice management contractors to provide plowing, salting, and ice-melt application services across approximately sixty (60) facilities, including school buildings, administrative offices, and support facilities. The scope of work encompasses roadways, driveways, and parking areas across four geographic regions: North Eastside, South Eastside, East and West Central, and West Side. Services include weather monitoring, site staking, snow plowing for accumulations of one inch or more, salt applications, and freezing rain response. The contract term is three (3) years from November 1, 2026, through November 1, 2029, with two additional one-year renewal options. Proposals are due by October 16, 2026, at 12:00 pm via the District's e-Procurement Portal.
Snow removal, Salting, And ice-melt application services for approximately 60 district facilities across four geographic regions (North Eastside, South Eastside, East and West Central, And West Side)
Organizational Capacity and Staffing (25%), Fleet and Equipment Resources (25%), Experience with Large Multisite Accounts (20%), Operations and Emergency Response Plan (15%), Cost Proposal (15%)
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Summary
Cleveland Metropolitan School District is requesting proposals for snow and ice management contractors to provide plowing, salting, and ice-melt application services across approximately sixty (60) facilities, including school buildings, administrative offices, and support facilities.
The scope of work encompasses roadways, driveways, and parking areas across four geographic regions: North Eastside, South Eastside, East and West Central, and West Side. Services include weather monitoring, site staking, snow plowing for accumulations of one inch or more, salt applications, and freezing rain response. The contract term is three (3) years from November 1, 2026, through November 1, 2029, with two additional one-year renewal options. Proposals are due by October 16, 2026, at 12:00 pm via the District's e-Procurement Portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Snow removal, Salting, And ice-melt application services for approximately 60 district facilities across four geographic regions (North Eastside, South Eastside, East and West Central, And West Side)
REQUIRED ATTACHMENTS
17- Attachment A: Equipment Inventory Form
- Attachment B: Pricing Form
- Transmittal Cover Letter
- General Information Section
- Response to Scope of Work
- Cost Proposal
- District Related Forms
- Certificate of Insurance
- Compliance Declaration and Non-Collusion Statement
- Conflict of Interest Form
- Proposal Qualification Form
- Certification Regarding Debarment
- Suspension
- Other Responsibility Matters
- References
- DBE Forms
- EOA Contractual Declaration
REQUIRED STAFFING
6- Submit to
- School District’s e-Procurement Portal
- Duration
- 36 months
- Scope location
- Cleveland, OH
Questions about this RFP
How do I respond to this RFP from Cleveland Municipal Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: School District’s e-Procurement Portal. For questions, contact Aaron Creel.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cleveland Municipal Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Creel at (216) 562-9149. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Plow Truck with Operator, Wheel Loader with Operator, Skid Steer with Operator, Dump Truck / Tri-Axle with Operator, Salt Spreader Truck with Operator, Laborer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Snow removal, Salting, And ice-melt application services for approximately 60 district facilities across four geographic regions (North Eastside, South Eastside, East and West Central, And West Side). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Organizational Capacity and Staffing (25%), Fleet and Equipment Resources (25%), Experience with Large Multisite Accounts (20%), Operations and Emergency Response Plan (15%), Cost Proposal (15%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cleveland Municipal Schools?
All active and historical solicitations from Cleveland Municipal Schools are tracked and searchable. As a school agency, Cleveland Municipal Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A: Equipment Inventory Form, Attachment B: Pricing Form, Transmittal Cover Letter, General Information Section, Response to Scope of Work, Cost Proposal, District Related Forms, Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Cleveland Municipal Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, OH. Review the full solicitation for detailed scope requirements.