Cleveland ISD Medicaid Billing Software and Related Items RFP #26-09 2026
Cleveland ISD, Cleveland, TX·School
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- Reported Agency
- Cleveland Independent School District
- Primary Contact
- Alfonso Saldivar
- Contract Term
- 1 year
- Duration
- 60 months
- Scope Location
- Cleveland, TX
- Submission Address
- www.publicpurchase.com or 1901 E. Houston St., Cleveland, TX 77327
SUMMARY
Cleveland Independent School District is seeking a cloud-based Medicaid Billing Software solution for SHARS automation, including SIS integration with eSchool and SameGoal. Proposals are due June 8, 2026.
EVALUATION CRITERIA
Price Competitiveness (45), Vendor Experience and Reputation (15), Quality of Goods or Services (15), Extent to which goods/services meet District needs (15), Value Added Service (5), Total Long-Term Cost (5)
REQUIRED DELIVERABLES
Cloud-based software, Data migration, Staff training, Monthly reimbursement performance reports, Audit defense support
REQUIRED ATTACHMENTS
Vendor Questionnaire (Attachment A), References Form (Attachment B), Proposal Acknowledgement (Attachment C), Deviation and Compliance (Attachment D), Vendor Certification Forms (Attachment E), Form 1295, W-9
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from Cleveland ISD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 8, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.publicpurchase.com or 1901 E. Houston St., Cleveland, TX 77327. For questions, contact Alfonso Saldivar.
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Competitiveness (45), Vendor Experience and Reputation (15), Quality of Goods or Services (15), Extent to which goods/services meet District needs (15), Value Added Service (5), Total Long-Term..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cleveland ISD?
All active and historical solicitations from Cleveland ISD are tracked and searchable. As a school agency, Cleveland ISD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire (Attachment A), References Form (Attachment B), Proposal Acknowledgement (Attachment C), Deviation and Compliance (Attachment D), Vendor Certification Forms (Attachment E), Form 1. Review the full document from Cleveland ISD for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cleveland ISD in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alfonso Saldivar. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, TX. Review the full solicitation for detailed scope requirements.
What are the key deliverables?
The solicitation specifies the following deliverables: Cloud-based software, Data migration, Staff training, Monthly reimbursement performance reports, Audit defense support. Proposals should clearly address how each deliverable will be met.
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