Cleveland Independent School District - Bulk Fuel and Related Items - RFP 27-01 (2026)
Cleveland ISDSchool · Cleveland, TX- Due
- Oct 26, 2026
- Deadline passed
- Posted
- Oct 8, 2026
- Contract term
- 1 year
- Primary contact
- Alfonso Saldivar
- (281) 592-8283
The 30-second brief
Cleveland Independent School District is seeking sealed proposals for Bulk Fuel and Related Items under RFP 27-01 to supply ultra-low sulfur diesel and 87 octane regular unleaded gasoline for its school bus fleet and auxiliary police and facility vehicles. Estimated annual usage includes approximately 34,000 gallons of unleaded and 285,000 gallons of diesel stored across the North Service Center and South Service Center in Cleveland, Texas. Pricing will be determined using a fixed price differential above or below the OPIS average rack price for Houston, TX, plus related items such as engine oils, transmission oils, lubricants, grease, DEF, antifreeze, brake fluid, and windshield washer fluid. Proposals are due by October 26, 2026, at 10:00 a.m. CST, with questions due October 19, 2026. The initial contract term is one year with four optional one-year renewals, not to exceed five years total.
Price Competitiveness: 45, Vendor Experience and Reputation: 20, Quality of Goods or Services: 10, The extent to which the goods or services meet the District’s needs: 10, Vendor’s Past Relationship with District: 5, Total Long-Term Cost to the District: 5, Any other relevant factor or requirement listed in this RFP: 5
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Summary
Cleveland Independent School District is seeking sealed proposals for Bulk Fuel and Related Items under RFP 27-01 to supply ultra-low sulfur diesel and 87 octane regular unleaded gasoline for its school bus fleet and auxiliary police and facility vehicles.
Estimated annual usage includes approximately 34,000 gallons of unleaded and 285,000 gallons of diesel stored across the North Service Center and South Service Center in Cleveland, Texas. Pricing will be determined using a fixed price differential above or below the OPIS average rack price for Houston, TX, plus related items such as engine oils, transmission oils, lubricants, grease, DEF, antifreeze, brake fluid, and windshield washer fluid. Proposals are due by October 26, 2026, at 10:00 a.m. CST, with questions due October 19, 2026. The initial contract term is one year with four optional one-year renewals, not to exceed five years total.
EVALUATION CRITERIA
Price Competitiveness: 45, Vendor Experience and Reputation: 20, Quality of Goods or Services: 10, The extent to which the goods or services meet the District’s needs: 10, Vendor’s Past Relationship with District: 5, Total Long-Term Cost to the District: 5, Any other relevant factor or requirement listed in this RFP: 5
REQUIRED ATTACHMENTS
6- Vendor Questionnaire – Attachment A
- Reference Form – Attachment B
- Proposal Acknowledgement – Attachment C
- Deviation and Compliance -Attachment D
- Vendor Certification Forms – Attachment E
- Form 1295
- Submit to
- www.publicpurchase.com
- Duration
- 60 months
- Scope location
- Cleveland, TX
- Reported agency
- Cleveland Independent School District
Questions about this RFP
How do I respond to this RFP from Cleveland ISD?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 26, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: www.publicpurchase.com. For questions, contact Alfonso Saldivar.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Cleveland ISD in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alfonso Saldivar at (281) 592-8283. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price Competitiveness: 45, Vendor Experience and Reputation: 20, Quality of Goods or Services: 10, The extent to which the goods or services meet the District’s needs: 10, Vendor’s Past Relationship w..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Cleveland ISD?
All active and historical solicitations from Cleveland ISD are tracked and searchable. As a school agency, Cleveland ISD regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire – Attachment A, Reference Form – Attachment B, Proposal Acknowledgement – Attachment C, Deviation and Compliance -Attachment D, Vendor Certification Forms – Attachment E, Form 129. Review the full document from Cleveland ISD for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Cleveland, TX. Review the full solicitation for detailed scope requirements.