Clay Community Schools - RFP for Internet Access and Data Transmission Services - 270002258 (2027)
Clay Community SchoolsSchool · Brazil, IN- Due
- Dec 18, 2026
- 45 days left
- Posted
- Oct 19, 2026
- Contract term
- 3 years
- Primary contact
- William Milner
- (812) 443-4461
The 30-second brief
Clay Community Schools seeks proposals for Internet Access and Data Transmission Services, specifically a multipathed and independent fiber connection with symmetrical bandwidth at 6 Gbps scalable to 20 Gbps with guaranteed throughput to the Applicant's head-end located at Technology Office, 501 East Jackson Street, Brazil, IN beginning July 1, 2027. This procurement is for E-Rate Funding Year 2027 under Form 470 application number 270002258. Vendors must provide laddered pricing, optional pricing for public IPv4 blocks and IPv6 addresses, a proposed Service Level Agreement (SLA) with 99.99% availability, and compliance with FCC E-Rate rules. Technical questions are due by November 18, 2026, and proposals must be submitted via email to William Milner by 2:00 p.m. Eastern time on December 18, 2026.
Internet Access and Data Transmission Service, 6 Gbps scalable to 20 Gbps symmetrical bandwidth fiber connection, Public IPv4 address blocks, IPv6/118 addresses, Service Level Agreement (SLA)
Cost of eligible goods and services (price) will be the most heavily weighted evaluation factor, pricing and terms, technical details, SLA, experience and references
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Summary
Clay Community Schools seeks proposals for Internet Access and Data Transmission Services, specifically a multipathed and independent fiber connection with symmetrical bandwidth at 6 Gbps scalable to 20 Gbps with guaranteed throughput to the Applicant's head-end located at Technology Office, 501 East Jackson Street, Brazil, IN beginning July 1, 2027.
This procurement is for E-Rate Funding Year 2027 under Form 470 application number 270002258. Vendors must provide laddered pricing, optional pricing for public IPv4 blocks and IPv6 addresses, a proposed Service Level Agreement (SLA) with 99.99% availability, and compliance with FCC E-Rate rules. Technical questions are due by November 18, 2026, and proposals must be submitted via email to William Milner by 2:00 p.m. Eastern time on December 18, 2026.
EVALUATION CRITERIA
Cost of eligible goods and services (price) will be the most heavily weighted evaluation factor, pricing and terms, technical details, SLA, experience and references
REQUIRED DELIVERABLES
5- Internet Access and Data Transmission Service
- 6 Gbps scalable to 20 Gbps symmetrical bandwidth fiber connection
- Public IPv4 address blocks
- IPv6/118 addresses
- Service Level Agreement (SLA)
REQUIRED ATTACHMENTS
6- Description of services with construction timeline
- Complete pricing
- Proposed Service Level Agreement
- Three reference sites
- E-Rate SPIN Number
- Ready-to-execute contract
REQUIRED STAFFING
Technology Director
- Submit to
- [email protected]
- Duration
- 60 months
- Scope location
- Brazil, IN
Questions about this RFP
How do I respond to this RFP from Clay Community Schools?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact William Milner.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clay Community Schools in IN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is William Milner at (812) 443-4461. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Technology Director. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Internet Access and Data Transmission Service, 6 Gbps scalable to 20 Gbps symmetrical bandwidth fiber connection, Public IPv4 address blocks, IPv6/118 addresses, Service Level Agreement (SLA). Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of eligible goods and services (price) will be the most heavily weighted evaluation factor, pricing and terms, technical details, SLA, experience and references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clay Community Schools?
All active and historical solicitations from Clay Community Schools are tracked and searchable. As a school agency, Clay Community Schools regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: description of services with construction timeline, complete pricing, proposed Service Level Agreement, three reference sites, E-Rate SPIN Number, ready-to-execute contract. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Clay Community Schools for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Brazil, IN. Review the full solicitation for detailed scope requirements.