Clarksville Montgomery County School System High School Photography RFP 2025
Clarksville-Montgomery County School SystemSchool · Clarksville, TN- Due
- Nov 19, 2025
- Deadline passed
- Posted
- Oct 29, 2025
- Primary contact
- Phyllis Hermantin
The 30-second brief
Clarksville-Montgomery County School System is seeking proposals from responsible firms to provide photography services to its high schools, adult high school, and K-12 virtual school. The objective is to obtain the highest quality photography services and products at the best price.
High School Photography services, Including but not limited to: School day photos, Senior portraits, Cap and gown photos, Graduation photos, Fall underclassmen photos, Staff and faculty photos, Spring pictures, Team/Club photos, School Dance/Prom photos.
Completeness and content of the proposal, Respondent's company and staff experience, qualifications and ability, Scope of Services, Performance with past service, Proposed pricing and value of incentives.
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Summary
Clarksville-Montgomery County School System is seeking proposals from responsible firms to provide photography services to its high schools, adult high school, and K-12 virtual school. The objective is to obtain the highest quality photography services and products at the best price.
EVALUATION CRITERIA
6- Completeness and content of the proposal
- Respondent's company and staff experience
- Qualifications and ability
- Scope of Services
- Performance with past service
- Proposed pricing and value of incentives
REQUIRED DELIVERABLES
10- High School Photography services
- Including but not limited to: School day photos
- Senior portraits
- Cap and gown photos
- Graduation photos
- Fall underclassmen photos
- Staff and faculty photos
- Spring pictures
- Team/Club photos
- School Dance/Prom photos
REQUIRED ATTACHMENTS
6- 2027 face sheet (Attachment 7.1)
- Certification form (Attachment 7.2)
- Iran Divestment Act (Attachment 7.3)
- Schedule of ordering options and cost proposal (Attachment 7.4)
- Sample commission statement (Attachment 7.6)
- Photo samples and examples of other product offered
- Submit to
- Lori Bryant, Purchasing Director, Clarksville-Montgomery County School System, 621 Gracey Avenue, Clarksville, Tennessee 37040
- Scope location
- Clarksville, Tennessee
Questions about this RFP
How do I respond to this RFP from Clarksville-Montgomery County School System?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 19, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Lori Bryant, Purchasing Director, Clarksville-Montgomery County School System, 621 Gracey Avenue, Clarksville, Tennessee 37040. For questions, contact Phyllis Hermantin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clarksville-Montgomery County School System in TN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Phyllis Hermantin. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: High School Photography services, Including but not limited to: School day photos, Senior portraits, Cap and gown photos, Graduation photos, Fall underclassmen photos, Staff and faculty photos, Spring pictures, Team/Club photos, School Dance/Prom photos.. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Completeness and content of the proposal, Respondent's company and staff experience, qualifications and ability, Scope of Services, Performance with past service, Proposed pricing and value of incenti..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clarksville-Montgomery County School System?
All active and historical solicitations from Clarksville-Montgomery County School System are tracked and searchable. As a school agency, Clarksville-Montgomery County School System regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: 2027 face sheet (Attachment 7.1), Certification form (Attachment 7.2), Iran Divestment Act (Attachment 7.3), Schedule of ordering options and cost proposal (Attachment 7.4), Sample commission statemen. Review the full document from Clarksville-Montgomery County School System for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clarksville, Tennessee. Review the full solicitation for detailed scope requirements.