Clallam County RFP 2603JUV Detention Security Electronics Systems Replacement
Clallam CountyCounty · Port Angeles, WA- Due
- Apr 28, 2026
- Deadline passed
- Posted
- Mar 31, 2026
- Primary contact
- Don Crawford
- (360) 417-2291
The 30-second brief
Clallam County is seeking proposals from qualified contractors to replace and retrofit detention security electronic systems at the Juvenile Facility and the Clallam County Jail. The project includes installation, configuration, programming, and maintenance of integrated systems such as intercom, video management, and lighting controls. The RFP outlines specific objectives for each facility, including replacing existing systems and adding new components.
Product data, Bill Of Material (BOM), Shop drawings, Electrical permits
Attendance at mandatory pre-proposal meeting, Proposal understanding and approach to the RFP scope, Proposal schedule of work to complete cutover, Declaration of sub-contractors and price, Resumes of system engineer(s), programmer(s), project manager, on site lead technician, Pricing, including separate Add Alternates
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Summary
Clallam County is seeking proposals from qualified contractors to replace and retrofit detention security electronic systems at the Juvenile Facility and the Clallam County Jail.
The project includes installation, configuration, programming, and maintenance of integrated systems such as intercom, video management, and lighting controls. The RFP outlines specific objectives for each facility, including replacing existing systems and adding new components.
EVALUATION CRITERIA
10- Attendance at mandatory pre-proposal meeting
- Proposal understanding and approach to the RFP scope
- Proposal schedule of work to complete cutover
- Declaration of sub-contractors and price
- Resumes of system engineer(s)
- Programmer(s)
- Project manager
- On site lead technician
- Pricing
- Including separate Add Alternates
REQUIRED DELIVERABLES
4- Product data
- Bill Of Material (BOM)
- Shop drawings
- Electrical permits
REQUIRED ATTACHMENTS
4- Bid Bond
- Contractor's Qualification Statement
- Performance and Payment Bond
- Insurance Certificate
REQUIRED STAFFING
5- Scope location
- Port Angeles, WA
Questions about this RFP
How do I respond to this RFP from Clallam County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Don Crawford.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clallam County in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Don Crawford at (360) 417-2291. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, System Engineer, Programmer(s), On site lead technician, On site service technician. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Product data, Bill Of Material (BOM), Shop drawings, Electrical permits. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Attendance at mandatory pre-proposal meeting, Proposal understanding and approach to the RFP scope, Proposal schedule of work to complete cutover, Declaration of sub-contractors and price, Resumes of..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clallam County?
All active and historical solicitations from Clallam County are tracked and searchable. As a county agency, Clallam County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Bond, Contractor's Qualification Statement, Performance and Payment Bond, Insurance Certificate. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Clallam County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Port Angeles, WA. Review the full solicitation for detailed scope requirements.