Clackamas County Disaster Debris Clearance & Removal RFP 2026-48
Clackamas CountyCounty · Oregon City, OR- Due
- Aug 20, 2026
- Deadline passed
- Posted
- Jun 29, 2026
- Contract term
- 5 years
- Primary contact
- Tralee Whitley
- (503) 742-5453
The 30-second brief
Clackamas County is soliciting proposals for an on-call contract for Disaster Debris Clearance & Removal services. The scope includes clearing, loading, hauling, and disposing of various debris types (vegetative, construction and demolition, hazardous trees/stumps, soil, and white goods) following natural or manmade disasters such as earthquakes or windstorms. The contract is expected to run from September 2026 through September 30, 2031, with two optional one-year renewals. Work involves mobilization within 72-120 hours of a Notice to Proceed and compliance with FEMA Public Assistance Program guidelines. Proposals must be submitted electronically via Bid Locker. Evaluation criteria include experience (25 points), management team (20 points), resources (20 points), project approach (15 points), and fees (20 points).
Daily reports, Debris Management Site Operations Plan, Health and Safety Plan, Accident Prevention Plan, Quality Control Plan
Experience, Management Team, Resources, Project Approach, Fees
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Summary
Clackamas County is soliciting proposals for an on-call contract for Disaster Debris Clearance & Removal services.
The scope includes clearing, loading, hauling, and disposing of various debris types (vegetative, construction and demolition, hazardous trees/stumps, soil, and white goods) following natural or manmade disasters such as earthquakes or windstorms. The contract is expected to run from September 2026 through September 30, 2031, with two optional one-year renewals. Work involves mobilization within 72-120 hours of a Notice to Proceed and compliance with FEMA Public Assistance Program guidelines. Proposals must be submitted electronically via Bid Locker. Evaluation criteria include experience (25 points), management team (20 points), resources (20 points), project approach (15 points), and fees (20 points).
EVALUATION CRITERIA
5- Experience
- Management Team
- Resources
- Project Approach
- Fees
REQUIRED DELIVERABLES
5- Daily reports
- Debris Management Site Operations Plan
- Health and Safety Plan
- Accident Prevention Plan
- Quality Control Plan
REQUIRED ATTACHMENTS
5- Proposal Certification
- Fee Schedule A
- Fee Schedule B
- Financial capability documentation
- Licensing/certification copies
REQUIRED STAFFING
9- Submit to
- https://bidlocker.us/a/clackamascounty/BidLocker
- Duration
- 84 months
- Scope location
- Clackamas County, OR
Questions about this RFP
How do I respond to this RFP from Clackamas County?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/clackamascounty/BidLocker. For questions, contact Tralee Whitley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Clackamas County in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Tralee Whitley at (503) 742-5453. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Operations Manager, Safety & Health Manager, Quality Control Manager, Crew Foreman, Certified Chainsaw Operator, Certified Tree Climber, Laborer, CDL Driver. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Daily reports, Debris Management Site Operations Plan, Health and Safety Plan, Accident Prevention Plan, Quality Control Plan. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Management Team, Resources, Project Approach, Fees" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Clackamas County?
All active and historical solicitations from Clackamas County are tracked and searchable. As a county agency, Clackamas County regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Certification, Fee Schedule A, Fee Schedule B, Financial capability documentation, Licensing/certification copies. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Clackamas County for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Clackamas County, OR. Review the full solicitation for detailed scope requirements.