REQUEST FOR PROPOSALS FOR York City Auditorium Stage Lights
City of YorkCity · York, NE- Due
- Jan 30, 2026
- Deadline passed
- Primary contact
- Cheree Folts
- 402-363-2630
The 30-second brief
The City of York is seeking proposals for a full LED stage lighting system upgrade for the York City Auditorium. This includes the transition to an LED-based system, specific fixture requirements, installation, removal of existing equipment, and training.
Theatrical lighting floor plan, Two (2) references for similar recently completed projects, Proof of insurance meeting required coverage standards, Removal and proper disposal of all existing lighting equipment, On-site training session for City staff.
Responsible Bidder Criteria: Theatrical lighting floor plan detailing fixture layout and system design, Two (2) references for similar recently completed projects, Proof of insurance meeting required coverage standards.
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Summary
The City of York is seeking proposals for a full LED stage lighting system upgrade for the York City Auditorium. This includes the transition to an LED-based system, specific fixture requirements, installation, removal of existing equipment, and training.
EVALUATION CRITERIA
Responsible Bidder Criteria: Theatrical lighting floor plan detailing fixture layout and system design, Two (2) references for similar recently completed projects, Proof of insurance meeting required coverage standards.
REQUIRED DELIVERABLES
5- Theatrical lighting floor plan
- Two (2) references for similar recently completed projects
- Proof of insurance meeting required coverage standards
- Removal and proper disposal of all existing lighting equipment
- On-site training session for City staff
REQUIRED ATTACHMENTS
This page with an authorized signature, Theatrical lighting floor plan detailing fixture layout and system design, Two (2) references for similar recently completed projects, Proof of insurance meeting required coverage standards.
- Submit to
- City of York, Attn: City Clerk, 100 East 4th St., York NE 68476
- Scope location
- York City Auditorium
Questions about this RFP
How do I respond to this RFP from City of York?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of York, Attn: City Clerk, 100 East 4th St., York NE 68476. For questions, contact Cheree Folts.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of York in NE, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cheree Folts at 402-363-2630. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Theatrical lighting floor plan, Two (2) references for similar recently completed projects, Proof of insurance meeting required coverage standards, Removal and proper disposal of all existing lighting equipment, On-site training session for City staff.. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsible Bidder Criteria: Theatrical lighting floor plan detailing fixture layout and system design, Two (2) references for similar recently completed projects, Proof of insurance meeting required..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of York?
All active and historical solicitations from City of York are tracked and searchable. As a city agency, City of York regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: This page with an authorized signature, Theatrical lighting floor plan detailing fixture layout and system design, Two (2) references for similar recently completed projects, Proof of insurance meetin. Review the full document from City of York for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: York City Auditorium. Review the full solicitation for detailed scope requirements.
