City of Winters Parade Coordinator Winters Tractor Parade 2026-2028 RFP COW2025Tractor
City of WintersCity · Winters, CA- Due
- Dec 31, 2025
- Deadline passed
- Posted
- Nov 12, 2025
- Contract term
- 3 years
- Primary contact
- Jeremy Craig
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Summary
The City of Winters is requesting proposals under bid number COW2025Tractor for a qualified event planning firm or individual to coordinate, manage, and produce the annual Winters Holiday Tractor Parade & Festival.
The contract covers the 2026 through 2028 events, with options for two additional one-year extensions. Responsibilities include all aspects of planning, logistics, coordination, sponsorships, vendor management, and marketing. The City may also explore expanding the event into a multiple-weekend holiday market. Proposals are due by December 31, 2025, via email to [email protected]. Potential bidders are encouraged to attend the 2025 parade weekend on December 5th and 6th.
REQUIRED ATTACHMENTS
Exhibit A
- Submit to
- [email protected] | [email protected]
- Scope location
- Winters, CA
Questions about this RFP
How do I respond to this RFP from City of Winters?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] | [email protected]. For questions, contact Jeremy Craig.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Winters in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jeremy Craig. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Winters?
All active and historical solicitations from City of Winters are tracked and searchable. As a city agency, City of Winters regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A. Review the full document from City of Winters for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winters, CA. Review the full solicitation for detailed scope requirements.