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RFPCLOSED

Parade Coordinator Winters Tractor Parade 2026-2028

City of Winters, City of Winters, CA·City
Nov 12, 2025
Posted Date
Dec 31, 2025
Submission Deadline
Primary Contact
Jeremy Craig
Contract Term
3 years
Duration
24 months
Scope Location
Winters, CA
Submission Address
cityclerk@cityofwinters.org

Summary

The City of Winters is seeking proposals from qualified firms or individuals to coordinate, manage, and produce the annual Winters Holiday Tractor Parade & Festival for the years 2026-2028, with an option for two additional one-year terms. The scope includes all aspects of planning, logistics, coordination, sponsorships, vendor management, and marketing.
122
days late

This was decided in a budget meeting long before the RFP was public. Civic IQ had it then. Next one doesn't have to get away.

Frequently Asked Questions

How do I respond to this RFP from City of Winters?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 31, 2025. Proposals should be submitted to: cityclerk@cityofwinters.org. For questions, contact Jeremy Craig.

Where can I find more RFPs from City of Winters?

Civic IQ tracks all active and historical solicitations from City of Winters. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Winters for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Winters in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeremy Craig. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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