City of Whitefish - Sidewalk Snow and Ice Removal Services RFP 2026-2027 Season
City of WhitefishCity · Whitefish, MT- Due
- Nov 1, 2026
- Deadline passed
- Posted
- Oct 30, 2026
- Duration
- 7 months
- Primary contact
- Michael Samdahl
- (406) 863-2410
The 30-second brief
The City of Whitefish is soliciting proposals from qualified independent contractors to provide on-call sidewalk snow and ice removal services on public rights-of-way for the 2026-2027 winter season, running from December 1, 2026 through June 30, 2027. Contractors will clear snow and ice from sidewalks and public rights-of-way as directed by the City, apply pet-safe and environmentally friendly ice melt when required, and document all service with before-and-after photographs. Requirements include holding a valid City of Whitefish business license, carrying a minimum of $2 million in commercial general liability insurance, and responding within specified timeframes. Proposals are due by November 1, 2026, and must be submitted to the Planning & Building Department at 418 E 2nd Street, Whitefish, MT 59937 or via email to the Code Compliance Officer.
Sidewalk snow and ice removal services, Before-and-after photographs, Itemized cost breakdown including equipment used and hours, Hourly rate, Show up charge, Ice melt rate
Responsiveness, Quality of Work, Efficiency, Character of Workers
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Summary
The City of Whitefish is soliciting proposals from qualified independent contractors to provide on-call sidewalk snow and ice removal services on public rights-of-way for the 2026-2027 winter season, running from December 1, 2026 through June 30, 2027.
Contractors will clear snow and ice from sidewalks and public rights-of-way as directed by the City, apply pet-safe and environmentally friendly ice melt when required, and document all service with before-and-after photographs. Requirements include holding a valid City of Whitefish business license, carrying a minimum of $2 million in commercial general liability insurance, and responding within specified timeframes. Proposals are due by November 1, 2026, and must be submitted to the Planning & Building Department at 418 E 2nd Street, Whitefish, MT 59937 or via email to the Code Compliance Officer.
EVALUATION CRITERIA
4- Responsiveness
- Quality of Work
- Efficiency
- Character of Workers
REQUIRED DELIVERABLES
6- Sidewalk snow and ice removal services
- Before-and-after photographs
- Itemized cost breakdown including equipment used and hours
- Hourly rate
- Show up charge
- Ice melt rate
REQUIRED ATTACHMENTS
6- Name of Company
- Date of Submission
- Agreement to all requirements in the Snow Removal Contract Document
- Show Up Charge
- Hourly Rate
- Ice melt rate
- Submit to
- City of Whitefish Planning & Building Department, 418 E 2nd Street, Whitefish, MT 59937 or [email protected]
- Scope location
- Whitefish, MT
Questions about this RFP
How do I respond to this RFP from City of Whitefish?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Whitefish Planning & Building Department, 418 E 2nd Street, Whitefish, MT 59937 or [email protected]. For questions, contact Michael Samdahl.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Whitefish in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michael Samdahl at (406) 863-2410. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sidewalk snow and ice removal services, Before-and-after photographs, Itemized cost breakdown including equipment used and hours, Hourly rate, Show up charge, Ice melt rate. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness, Quality of Work, Efficiency, Character of Workers" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Whitefish?
All active and historical solicitations from City of Whitefish are tracked and searchable. As a city agency, City of Whitefish regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 7 months. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Name of Company, Date of Submission, Agreement to all requirements in the Snow Removal Contract Document, Show Up Charge, Hourly Rate, Ice melt rate. Review the full document from City of Whitefish for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitefish, MT. Review the full solicitation for detailed scope requirements.