City of Whitefish Community Wildfire Protection Plan Update RFP 2025
City of WhitefishCity · Whitefish, MT- Due
- Nov 14, 2025
- Deadline passed
- Posted
- Oct 15, 2025
- Primary contact
- Cole Hadley
- (406) 863-2491
The 30-second brief
The City of Whitefish, Montana, is soliciting proposals from qualified consulting firms to update its Community Wildfire Protection Plan (CWPP). The scope of work includes delineating the Wildland Urban Interface (WUI), identifying high-risk areas, developing wildfire response strategies, assessing firefighting capabilities and water pressure deficiencies, and determining feasible evacuation routes and emergency notification processes. The project requires a new wildfire risk assessment, hazardous fuel treatment recommendations, and coordination with County, State, and Federal agencies. The final plan will be integrated into the City’s Growth Policy per the Montana Land Use Planning Act. Proposals are limited to 10 pages (excluding resumes and sample plans) and must be submitted to the City Clerk by 4:00 PM local time on November 14, 2025.
Updated Community Wildfire Protection Plan, Wildfire risk assessment, Mitigation strategies, Land use recommendations
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Summary
The City of Whitefish, Montana, is soliciting proposals from qualified consulting firms to update its Community Wildfire Protection Plan (CWPP).
The scope of work includes delineating the Wildland Urban Interface (WUI), identifying high-risk areas, developing wildfire response strategies, assessing firefighting capabilities and water pressure deficiencies, and determining feasible evacuation routes and emergency notification processes. The project requires a new wildfire risk assessment, hazardous fuel treatment recommendations, and coordination with County, State, and Federal agencies. The final plan will be integrated into the City’s Growth Policy per the Montana Land Use Planning Act. Proposals are limited to 10 pages (excluding resumes and sample plans) and must be submitted to the City Clerk by 4:00 PM local time on November 14, 2025.
REQUIRED DELIVERABLES
4- Updated Community Wildfire Protection Plan
- Wildfire risk assessment
- Mitigation strategies
- Land use recommendations
REQUIRED ATTACHMENTS
resumes, sample plan
- Submit to
- City Clerk, City of Whitefish, 418 E. 2nd Street, Whitefish, Montana 59937
- Scope location
- Whitefish, MT
Questions about this RFP
How do I respond to this RFP from City of Whitefish?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 14, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, City of Whitefish, 418 E. 2nd Street, Whitefish, Montana 59937. For questions, contact Cole Hadley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Whitefish in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cole Hadley at (406) 863-2491. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Updated Community Wildfire Protection Plan, Wildfire risk assessment, Mitigation strategies, Land use recommendations. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Whitefish?
All active and historical solicitations from City of Whitefish are tracked and searchable. As a city agency, City of Whitefish regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: resumes, sample plan. Review the full document from City of Whitefish for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Whitefish, MT. Review the full solicitation for detailed scope requirements.