City of Westminster Exterior Repairs at 1838 Emerald Hill Lane Public Works Bid RFB 26-04 2026
City of WestminsterCity · Westminster, MD- Due
- Apr 9, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 5 years
- Primary contact
- Sara Imhulse
- (410) 848-9000
The 30-second brief
The City of Westminster is soliciting bids for exterior repairs at 1838 Emerald Hill Lane under RFB #26-04. The scope of work includes deck repair involving the removal of approximately 1,400 sq ft of mahogany porch decking and replacement with Aeratis Heritage deck boards, and the replacement of 21 balcony posts with aluminum or vinyl. Additionally, the project requires exterior painting of previously painted brick, concrete foundations, porch components, doors, dormer trim, stairs, and wood shutters using Sherwin-Williams Duration paint. A mandatory pre-bid meeting was held on March 12, 2026. Bids must be accompanied by a 10% bid bond and are due by April 9, 2026, at 2:00 PM. The project is to be completed by June 30, 2026, with liquidated damages set at $100 per day for delays.
Bid Form, Schedule of Values, Experience Record Form, List of References, Vendor Responsibility Form, Equal Opportunity Employer Form, Affidavit of Public Contracting Eligibility, W-9 Form, Bid Bond
Lowest responsible bidder, price, qualifications, experience, references
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Summary
The City of Westminster is soliciting bids for exterior repairs at 1838 Emerald Hill Lane under RFB #26-04.
The scope of work includes deck repair involving the removal of approximately 1,400 sq ft of mahogany porch decking and replacement with Aeratis Heritage deck boards, and the replacement of 21 balcony posts with aluminum or vinyl. Additionally, the project requires exterior painting of previously painted brick, concrete foundations, porch components, doors, dormer trim, stairs, and wood shutters using Sherwin-Williams Duration paint. A mandatory pre-bid meeting was held on March 12, 2026. Bids must be accompanied by a 10% bid bond and are due by April 9, 2026, at 2:00 PM. The project is to be completed by June 30, 2026, with liquidated damages set at $100 per day for delays.
EVALUATION CRITERIA
5- Lowest responsible bidder
- Price
- Qualifications
- Experience
- References
REQUIRED DELIVERABLES
9- Bid Form
- Schedule of Values
- Experience Record Form
- List of References
- Vendor Responsibility Form
- Equal Opportunity Employer Form
- Affidavit of Public Contracting Eligibility
- W-9 Form
- Bid Bond
REQUIRED ATTACHMENTS
5- Exhibit A (Aeratis Installation Specs)
- Exhibit B (Agreement Form)
- Addendum 1
- Addendum 2
- Addendum 3
- Submit to
- Finance Department, 45 West Main Street, Westminster, Maryland 21157
- Scope location
- Westminster, MD
- Projected sq ft
- 1,400 sq ft
Questions about this BID
How do I respond to this Bid from City of Westminster?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, 45 West Main Street, Westminster, Maryland 21157. For questions, contact Sara Imhulse.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Westminster in MD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sara Imhulse at (410) 848-9000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Form, Schedule of Values, Experience Record Form, List of References, Vendor Responsibility Form, Equal Opportunity Employer Form, Affidavit of Public Contracting Eligibility, W-9 Form, Bid Bond. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, price, qualifications, experience, references" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Westminster?
All active and historical solicitations from City of Westminster are tracked and searchable. As a city agency, City of Westminster regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Aeratis Installation Specs), Exhibit B (Agreement Form), Addendum 1, Addendum 2, Addendum 3. Review the full document from City of Westminster for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westminster, MD. The total projected area is 1400 sq ft. Review the full solicitation for detailed scope requirements.