City of Westbrook - Turf Services, Fertilizer & Pesticide Applications - RFP 2026
City of WestbrookCity · Westbrook, ME- Due
- Dec 11, 2026
- 26 days left
- Posted
- Nov 10, 2026
- Contract term
- 1 year
- Primary contact
- Greg Post
- (207) 854-0676
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Summary
The City of Westbrook, Maine is seeking proposals from qualified fertilizer & pesticide applicators to perform turf services, fertilizer and pesticide applications, and topdressing at outdoor athletic fields across six locations including Westbrook High School, Westbrook Middle School, Cornelia Warren Baseball/Football Field, Fraser Field, Small Hardy Road Field, and Westbrook Community Center fields.
The scope requires compliance with School Integrated Pest Management (IPM) requirements such as posting, notification, and recordkeeping, along with safety data sheets and manufacturer product information. The contract term is one year from January 2027 through December 2027, with a one-year mutual option extension through December 2028. Proposals are due by December 11, 2026, at 10:00 AM, with questions due by December 8, 2026. Bidders must provide valid certifications and licensure with the Maine Board of Pesticide Control, references, liability insurance of $400,000, and professional liability insurance of $2,000,000.
REQUIRED ATTACHMENTS
Qualifications including valid certifications and licensure with the Maine Board of Pesticide Control, References for at least three current or recent clients, Description of Services/Tasks Proposed, Lump sum fee amount for all tasks proposed, Full version of applicable terms and conditions of payment and service, Disclosure of any legal or administrative actions
- Submit to
- City Clerk’s Office – Outdoor Athletic Fields Bid, Westbrook City Hall, 2 York Street, Westbrook, ME 04092
- Duration
- 12 months
- Scope location
- Westbrook, ME
Questions about this RFP
How do I respond to this RFP from City of Westbrook?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk’s Office – Outdoor Athletic Fields Bid, Westbrook City Hall, 2 York Street, Westbrook, ME 04092. For questions, contact Greg Post.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Westbrook in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Greg Post at (207) 854-0676. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Westbrook?
All active and historical solicitations from City of Westbrook are tracked and searchable. As a city agency, City of Westbrook regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Qualifications including valid certifications and licensure with the Maine Board of Pesticide Control, References for at least three current or recent clients, Description of Services/Tasks Proposed,. Review the full document from City of Westbrook for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westbrook, ME. Review the full solicitation for detailed scope requirements.
