City of Westbrook Parking Garage Winter Maintenance and Snow Removal RFP 2026
City of WestbrookCity · Westbrook, ME- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 5, 2026
- Contract term
- 3 years
- Primary contact
- Eric Dudley
- (207) 854-0660
The 30-second brief
The City of Westbrook, Maine is requesting proposals for providing snow and ice control and snow removal services for the Riverfront Municipal Parking Garage and Downtown Parking Garage. The contractor will provide all labor, equipment, and materials necessary for winter maintenance operations, including plowing and deicing with calcium magnesium acetate (CMA), magnesium chloride (MAG), or unsalted sand. Vehicles used for snow removal must weigh no more than 8,000 pounds fully loaded, and plow blades in contact with decks must be covered with plastic or rubber. The contract term is 3 years with a 2-year mutual option for years 4 and 5. Proposals are due by October 16, 2026, at 10:00 AM, to the City Clerk's Office at Westbrook City Hall. Questions must be directed in writing to Public Services Director Eric Dudley at least 5 business days before the deadline. Proposers must maintain professional and public liability insurance of at least $400,000 and Worker's Compensation insurance.
Lump sum price for snow/ice control and snow removal services for the 2026-2027 winter season, Contract year 2, Contract year 3, Mutual option year 4 (2029/2030), And mutual option year 5 (2030/2031) for both the Riverfront Parking Structure and Downtown Parking Structure
Plan to accomplish the Scope of Services, expected results, experience in this type of work, resumes of proposing firm and person(s) assigned to project, fees & costs associated with proposal, references
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Summary
The City of Westbrook, Maine is requesting proposals for providing snow and ice control and snow removal services for the Riverfront Municipal Parking Garage and Downtown Parking Garage.
The contractor will provide all labor, equipment, and materials necessary for winter maintenance operations, including plowing and deicing with calcium magnesium acetate (CMA), magnesium chloride (MAG), or unsalted sand. Vehicles used for snow removal must weigh no more than 8,000 pounds fully loaded, and plow blades in contact with decks must be covered with plastic or rubber. The contract term is 3 years with a 2-year mutual option for years 4 and 5. Proposals are due by October 16, 2026, at 10:00 AM, to the City Clerk's Office at Westbrook City Hall. Questions must be directed in writing to Public Services Director Eric Dudley at least 5 business days before the deadline. Proposers must maintain professional and public liability insurance of at least $400,000 and Worker's Compensation insurance.
EVALUATION CRITERIA
6- Plan to accomplish the Scope of Services
- Expected results
- Experience in this type of work
- Resumes of proposing firm and person(s) assigned to project
- Fees & costs associated with proposal
- References
REQUIRED DELIVERABLES
Lump sum price for snow/ice control and snow removal services for the 2026-2027 winter season, Contract year 2, Contract year 3, Mutual option year 4 (2029/2030), And mutual option year 5 (2030/2031) for both the Riverfront Parking Structure and Downtown Parking Structure
REQUIRED ATTACHMENTS
11- Proposal form
- Plan to accomplish the Scope of Services
- Expected results
- Experience in this type of work
- Resumes of proposing firm and assigned persons
- Fees and costs
- References
- Information and assistance required from the City
- Description of services to be provided
- 24-hour contact information
- Listing of equipment to be used
- Submit to
- Office of the City Clerk, ATTN Christine Johnson, Westbrook City Hall, 2 York Street, Westbrook, ME 04092
- Duration
- 60 months
- Scope location
- Westbrook, ME
Questions about this RFP
How do I respond to this RFP from City of Westbrook?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the City Clerk, ATTN Christine Johnson, Westbrook City Hall, 2 York Street, Westbrook, ME 04092. For questions, contact Eric Dudley.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Westbrook in ME, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Eric Dudley at (207) 854-0660. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Lump sum price for snow/ice control and snow removal services for the 2026-2027 winter season, Contract year 2, Contract year 3, Mutual option year 4 (2029/2030), And mutual option year 5 (2030/2031) for both the Riverfront Parking Structure and Downtown Parking Structure. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Plan to accomplish the Scope of Services, expected results, experience in this type of work, resumes of proposing firm and person(s) assigned to project, fees & costs associated with proposal, referen..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Westbrook?
All active and historical solicitations from City of Westbrook are tracked and searchable. As a city agency, City of Westbrook regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal form, plan to accomplish the Scope of Services, expected results, experience in this type of work, resumes of proposing firm and assigned persons, fees and costs, references, information and. Review the full document from City of Westbrook for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Westbrook, ME. Review the full solicitation for detailed scope requirements.