City of West Hollywood AVSRS Replacement or Expansion Improvement RFP 2026
City of West HollywoodCity · West Hollywood, CA- Due
- May 28, 2026
- Deadline passed
- Posted
- Mar 11, 2026
- Contract term
- 10 years
- Primary contact
- Lia Reyes
- (888) 471-4777 ext 700
The 30-second brief
The City of West Hollywood is soliciting proposals for the design, construction, installation, testing, commissioning, and transition to operations of a fully automated vehicle storage and retrieval system (AVSRS). The project anticipates a minimum of approximately 200 fully automated parking spaces within the City's existing parking facility. The scope includes retrofit of the existing structure, partial demolition and reconstruction, or full replacement, along with long-term operations and maintenance services. A mandatory pre-proposal meeting and walkthrough is scheduled for March 25, 2026, at 1085 N. Sweetzer Ave. Proposals must be submitted electronically via PlanetBids by May 28, 2026. The evaluation will consider technical approach, firm qualifications, and lifecycle performance. Only firms that successfully completed the City's prior RFQ and were formally prequalified are eligible to submit.
Installation sequencing plan, Submittal and shop drawing log, Factory-level verification documentation, Delivery staging and rigging plan, Calibration and alignment verification records, Safety system installation and verification records, Controls/software version log, Field change documentation, Draft training materials
Technical approach, lifecycle evaluation, firm qualifications, comparable AVSRS project experience, financial capacity, project team expertise
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Summary
The City of West Hollywood is soliciting proposals for the design, construction, installation, testing, commissioning, and transition to operations of a fully automated vehicle storage and retrieval system (AVSRS).
The project anticipates a minimum of approximately 200 fully automated parking spaces within the City's existing parking facility. The scope includes retrofit of the existing structure, partial demolition and reconstruction, or full replacement, along with long-term operations and maintenance services. A mandatory pre-proposal meeting and walkthrough is scheduled for March 25, 2026, at 1085 N. Sweetzer Ave. Proposals must be submitted electronically via PlanetBids by May 28, 2026. The evaluation will consider technical approach, firm qualifications, and lifecycle performance. Only firms that successfully completed the City's prior RFQ and were formally prequalified are eligible to submit.
EVALUATION CRITERIA
6- Technical approach
- Lifecycle evaluation
- Firm qualifications
- Comparable AVSRS project experience
- Financial capacity
- Project team expertise
REQUIRED DELIVERABLES
9- Installation sequencing plan
- Submittal and shop drawing log
- Factory-level verification documentation
- Delivery staging and rigging plan
- Calibration and alignment verification records
- Safety system installation and verification records
- Controls/software version log
- Field change documentation
- Draft training materials
REQUIRED ATTACHMENTS
4- Form 1- Proposer's Questionnaire
- Form 2- Proposer's Pricing
- Form 3- Proposer's Parts Criticality Inventory
- AVSRS Architectural Design Drawings PDF
REQUIRED STAFFING
5- Submit to
- https://www.weho.org/city-government/city-departments/public-works/bids
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.weho.org/city-government/city-departments/public-works/bids. For questions, contact Lia Reyes.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Lia Reyes at (888) 471-4777 ext 700. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Lead Design Engineer, Controls / Software Lead, Construction or Installation Manager, Operations and Maintenance Lead. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Installation sequencing plan, Submittal and shop drawing log, Factory-level verification documentation, Delivery staging and rigging plan, Calibration and alignment verification records, Safety system installation and verification records, Controls/software version log, Field change documentation, D. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach, lifecycle evaluation, firm qualifications, comparable AVSRS project experience, financial capacity, project team expertise" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 10 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1- Proposer's Questionnaire, Form 2- Proposer's Pricing, Form 3- Proposer's Parts Criticality Inventory, AVSRS Architectural Design Drawings PDF. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.