City of West Hollywood Event Producer Services RFP 2026
City of West HollywoodCity · West Hollywood, CA- Due
- Jun 30, 2026
- Deadline passed
- Posted
- Feb 1, 2026
- Primary contact
- Jackie Rocco
The 30-second brief
The City of West Hollywood is soliciting proposals from qualified independent contractors for event production services. The selected producer will be responsible for all goods and services related to event production, including location management, street closures, security, staging, sound, crowd control, and vehicle coordination. Performance locations are intended for West Hollywood Park and Plummer Park. The contract requires comprehensive insurance coverage, including $2 million in general liability and $1 million in professional liability. The agreement is governed by the City's Code of Ethics and Living Wage Ordinance. This solicitation follows an RFP issued in February 2026.
Event design, Layout, Programming, Summary report, Debriefing, Certificates of insurance
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Summary
The City of West Hollywood is soliciting proposals from qualified independent contractors for event production services.
The selected producer will be responsible for all goods and services related to event production, including location management, street closures, security, staging, sound, crowd control, and vehicle coordination. Performance locations are intended for West Hollywood Park and Plummer Park. The contract requires comprehensive insurance coverage, including $2 million in general liability and $1 million in professional liability. The agreement is governed by the City's Code of Ethics and Living Wage Ordinance. This solicitation follows an RFP issued in February 2026.
REQUIRED DELIVERABLES
6- Event design
- Layout
- Programming
- Summary report
- Debriefing
- Certificates of insurance
REQUIRED ATTACHMENTS
4- Exhibit A (Scope of Services)
- Exhibit B (Certificate of Exemption from Workers Compensation)
- Exhibit E (Code of Ethics)
- Exhibit F (Levine Act Statement)
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Jackie Rocco.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jackie Rocco. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Event design, Layout, Programming, Summary report, Debriefing, Certificates of insurance. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Scope of Services), Exhibit B (Certificate of Exemption from Workers Compensation), Exhibit E (Code of Ethics), Exhibit F (Levine Act Statement). Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.