City of West Haven Physical Inventory-Data Management Bid 2026-20
City of West HavenCity · West Haven, CT- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Dec 8, 2025
- Primary contact
- Kathy Chambers
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Summary
The City of West Haven is issuing an invitation to bid (ITB) for Physical Inventory-Data Management services under bid number 2026-20.
The solicitation seeks external vendors to provide data management and physical inventory services. All questions regarding the bid must be directed to Kathy Chambers, Senior Buyer Procurement Analyst, by the request for information (RFI) deadline of 11 a.m. on December 11, 2025. Bids must be submitted to [email protected] by the final submission deadline of December 18, 2025, at 12:00 PM. Related documents include hours of operation and summerfest files, suggesting coordination with city facility schedules.
REQUIRED ATTACHMENTS
Hours-of-Operation-2026-PDF, Summerfest-2026-PDF
- Submit to
- [email protected]
- Scope location
- West Haven, CT
Questions about this BID
How do I respond to this Bid from City of West Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Kathy Chambers.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of West Haven in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Chambers. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of West Haven?
All active and historical solicitations from City of West Haven are tracked and searchable. As a city agency, City of West Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Hours-of-Operation-2026-PDF, Summerfest-2026-PDF. Review the full document from City of West Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Haven, CT. Review the full solicitation for detailed scope requirements.