City of West Haven HVAC Community Center Cooling Expansion Project RFP 2026-26
City of West HavenCity · West Haven, CT- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Primary contact
- Kathy Chambers
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Summary
The City of West Haven is soliciting sealed proposals from qualified and licensed Design-Build HVAC Contractors for the design and construction of a retrofit expanded mechanical cooling system to serve a multipurpose municipal facility located at 255 Meloy Rd.
The project includes engineering design, evaluation of existing systems, delivery of a new cooling solution, integration with existing mechanical infrastructure, and future-ready expansion provisions.
REQUIRED ATTACHMENTS
6- City Disclosure form
- Vendor Form
- W-9
- Bidder Contract Compliance Monitoring Report – Parts I through V
- Applicability Letter regarding Prevailing Wage
- CT Department of Labor Wage and Workplace Standards Division
- Scope location
- West Haven
Questions about this RFP
How do I respond to this RFP from City of West Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Kathy Chambers.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Haven in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Chambers. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of West Haven?
All active and historical solicitations from City of West Haven are tracked and searchable. As a city agency, City of West Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City Disclosure form, Vendor Form, W-9, Bidder Contract Compliance Monitoring Report – Parts I through V, Applicability Letter regarding Prevailing Wage, CT Department of Labor Wage and Workplace Stan. Review the full document from City of West Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Haven. Review the full solicitation for detailed scope requirements.