City of West Haven HVAC Upgrade Community Center ITB 2026-19
City of West HavenCity · West Haven, CT- Due
- Jan 20, 2026
- Deadline passed
- Posted
- Dec 23, 2025
- Primary contact
- Kathy Chambers
The 30-second brief
The City of West Haven is soliciting sealed bids from qualified and licensed contractors to provide design-build services for the installation of HVAC split systems (mini-splits) at the facility located at 255 Meloy Road, West Haven, Connecticut. The scope includes engineering, equipment selection, installation, and commissioning of HVAC split systems to serve approximately 19 rooms.
Design & Engineering, Equipment & Installation, Controls & Commissioning, Final Deliverables (O&M manuals, As-built drawings, Equipment list, Training)
Lowest responsible bidder, considering ability, capacity, skill, quality, availability, and adaptability of services.
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Summary
The City of West Haven is soliciting sealed bids from qualified and licensed contractors to provide design-build services for the installation of HVAC split systems (mini-splits) at the facility located at 255 Meloy Road, West Haven, Connecticut.
The scope includes engineering, equipment selection, installation, and commissioning of HVAC split systems to serve approximately 19 rooms.
EVALUATION CRITERIA
7- Lowest responsible bidder
- Considering ability
- Capacity
- Skill
- Quality
- Availability
- Adaptability of services
REQUIRED DELIVERABLES
4- Design & Engineering
- Equipment & Installation
- Controls & Commissioning
- Final Deliverables (O&M manuals, As-built drawings, Equipment list, Training)
REQUIRED ATTACHMENTS
9- City Disclosure form
- Vendor Form
- W-9
- DECD State of CT Sign template
- Bidder Contract Compliance Monitoring Report – Parts I through V
- Applicability Letter regarding Prevailing Wage
- CT Department of Labor Wage and Workplace Standards Division documents
- City of West Haven Procurement Documentation
- CHRO - Notification of Contract Award for Municipalities
REQUIRED STAFFING
153- Submit to
- 3rd fl, 355 Main St West Haven, CT
- Scope location
- West Haven, Connecticut
Questions about this ITB
How do I respond to this ITB from City of West Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 20, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 3rd fl, 355 Main St West Haven, CT. For questions, contact Kathy Chambers.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of West Haven in CT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kathy Chambers. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Asbestos Worker/Heat and Frost Insulator, Boilermaker, Bricklayer, Cement Mason, Concrete Finisher, Stone Masons, Tile Setter, Tile and Stone Finishers, Marble & Terrazzo Finishers, Plasterer, Terrazzo Mechanics & Marble Setters, General Laborers, Acetylene Burners, Mortar mixers, plaster tender, po. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Design & Engineering, Equipment & Installation, Controls & Commissioning, Final Deliverables (O&M manuals, As-built drawings, Equipment list, Training). Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible bidder, considering ability, capacity, skill, quality, availability, and adaptability of services." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Haven?
All active and historical solicitations from City of West Haven are tracked and searchable. As a city agency, City of West Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: City Disclosure form, Vendor Form, W-9, DECD State of CT Sign template, Bidder Contract Compliance Monitoring Report – Parts I through V, Applicability Letter regarding Prevailing Wage, CT Department. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Haven, Connecticut. Review the full solicitation for detailed scope requirements.