City of Weatherford RFP 2026-025 Employee Benefits Consulting Services 2026
City of WeatherfordCity · Weatherford, TX- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 9, 2026
- Contract term
- 3 years
- Primary contact
- Chauntal Anderson
- (817) 598-4236
The 30-second brief
The City of Weatherford is requesting proposals for employee benefits consulting services under RFP # 2026-025. The scope includes strategic advice, planning, analysis, design, implementation, administration, and management of the City's total employee and retiree benefits program, encompassing self-funded dual option medical plans, pharmacy plans, COBRA administration, Flexible Spending Accounts, Health Savings Accounts, dental, vision, life, disability, Medicare Supplement, and Medicare Advantage programs. The successful firm will act as an Agent of Record to evaluate current benefit programs, develop renewal strategies, conduct financial underwriting, coordinate proposals, assist with implementation and compliance (ACA 1094/1095 reporting, PCORI, Gag Clause Attestation), and negotiate with carriers. Proposals are due by 2:00 p.m. on October 7, 2026. Written questions must be submitted by September 25, 2026. The contract term is for three (3) years with two optional one-year renewal periods.
Scope of Services Offered (20%), Demonstrated Ability to Produce Cost Savings (15%), Qualification of the Firm (25%), Project Requirements (5%), Cost and Price (35%)
Hear what Weatherford plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Weatherford is requesting proposals for employee benefits consulting services under RFP # 2026-025.
The scope includes strategic advice, planning, analysis, design, implementation, administration, and management of the City's total employee and retiree benefits program, encompassing self-funded dual option medical plans, pharmacy plans, COBRA administration, Flexible Spending Accounts, Health Savings Accounts, dental, vision, life, disability, Medicare Supplement, and Medicare Advantage programs. The successful firm will act as an Agent of Record to evaluate current benefit programs, develop renewal strategies, conduct financial underwriting, coordinate proposals, assist with implementation and compliance (ACA 1094/1095 reporting, PCORI, Gag Clause Attestation), and negotiate with carriers. Proposals are due by 2:00 p.m. on October 7, 2026. Written questions must be submitted by September 25, 2026. The contract term is for three (3) years with two optional one-year renewal periods.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
5- General Information Form (Attachment A)
- Submittal Exception Form / Proposed Staffing (Attachment B)
- Consultant Questionnaire (Attachment C)
- Conflict-of-Interest Questionnaire (Form CIQ, Attachment D)
- Documentation of licensed insurance consultant/actuary in the State of Texas
- Submit to
- City of Weatherford, Purchasing Department, 303 Palo Pinto, Weatherford, TX 76086
- Duration
- 36 months
- Scope location
- Weatherford, TX
Questions about this RFP
How do I respond to this RFP from City of Weatherford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Weatherford, Purchasing Department, 303 Palo Pinto, Weatherford, TX 76086. For questions, contact Chauntal Anderson.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Weatherford in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chauntal Anderson at (817) 598-4236. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Scope of Services Offered (20%), Demonstrated Ability to Produce Cost Savings (15%), Qualification of the Firm (25%), Project Requirements (5%), Cost and Price (35%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Weatherford?
All active and historical solicitations from City of Weatherford are tracked and searchable. As a city agency, City of Weatherford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Information Form (Attachment A), Submittal Exception Form / Proposed Staffing (Attachment B), Consultant Questionnaire (Attachment C), Conflict-of-Interest Questionnaire (Form CIQ, Attachment. Review the full document from City of Weatherford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Weatherford, TX. Review the full solicitation for detailed scope requirements.