City of Waxahachie - Basic Life/AD&D, Vol Life/AD&D, STD, LTD and Worksite Insurance - RFP-2026-5-3 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- May 29, 2026
- Deadline passed
- Posted
- May 6, 2026
- Contract term
- 1 year
- Primary contact
- Leila Cole
- (469) 309-4165
The 30-second brief
The City of Waxahachie is seeking qualified vendors to provide ancillary insurance benefits, including Basic and Voluntary Life and AD&D, Short- and Long-Term Disability, and voluntary worksite products such as Critical Illness, Accident, and Hospital Indemnity for approximately 475 employees. The goal is to secure competitive, high-quality coverage with strong customer service, rate stability, and efficient implementation starting October 1, 2026. Submissions are due by May 29, 2026, through the OpenGov portal. Proposals will be evaluated based on cost of services, product design and flexibility, claims administration, carrier experience and financial strength, and wellness support.
Basic Life and AD&D, Voluntary Life and AD&D, Voluntary Long-Term Disability, Short Term Disability, Critical Illness, Accident, Hospital Indemnity
Cost of Services (40), Product Design and Flexibility (20), Claims Administration and Customer Service (20), Carrier Experience and Financial Strength (15), Wellness and Employee Engagement Support (5)
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Summary
The City of Waxahachie is seeking qualified vendors to provide ancillary insurance benefits, including Basic and Voluntary Life and AD&D, Short- and Long-Term Disability, and voluntary worksite products such as Critical Illness, Accident, and Hospital Indemnity for approximately 475 employees.
The goal is to secure competitive, high-quality coverage with strong customer service, rate stability, and efficient implementation starting October 1, 2026. Submissions are due by May 29, 2026, through the OpenGov portal. Proposals will be evaluated based on cost of services, product design and flexibility, claims administration, carrier experience and financial strength, and wellness support.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Basic Life and AD&D
- Voluntary Life and AD&D
- Voluntary Long-Term Disability
- Short Term Disability
- Critical Illness
- Accident
- Hospital Indemnity
REQUIRED ATTACHMENTS
5- Vendor Questionnaire
- Conflict of interest questionnaire
- W-9
- Life / AD&D / Disability / Worksite Benefits Proposal
- Proposed Pricing Document
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Duration
- 60 months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Leila Cole.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leila Cole at (469) 309-4165. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Basic Life and AD&D, Voluntary Life and AD&D, Voluntary Long-Term Disability, Short Term Disability, Critical Illness, Accident, Hospital Indemnity. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost of Services (40), Product Design and Flexibility (20), Claims Administration and Customer Service (20), Carrier Experience and Financial Strength (15), Wellness and Employee Engagement Support (5..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Vendor Questionnaire, conflict of interest questionnaire, W-9, Life / AD&D / Disability / Worksite Benefits Proposal, Proposed Pricing Document. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.