City of Waukesha Meeting Management Solutions RFP 2026 - Software and Implementation
City of WaukeshaCity · Waukesha, WI- Due
- Dec 11, 2026
- 38 days left
- Posted
- Jan 1, 2026
- Contract term
- 5 years
- Primary contact
- Andrew Noffke
- (262) 524-3575
Bids like this start as pre-RFPs. Get the next ones early.
Get matched pre-RFPs freeFree account · 30-second setup · No credit card
Summary
The City of Waukesha seeks proposals from qualified vendors for a hosted meeting management solution, including agenda management, legislative management, workflow automation, public meeting portal, minutes management, voting and attendance tracking, searchable archives, public records access, and reporting and analytics.
The project includes software implementation, configuration, data migration, testing, training, go-live support, and post-implementation support for approximately 260 annual meetings across 20 boards and commissions. Proposals are due by December 11, 2026, at 12:00 p.m. CDT and must be submitted via email to [email protected]. Written questions are due by November 20, 2026. Evaluation criteria include functional capabilities, ease of use, implementation and migration approach, vendor experience, customer support, and proposed costs.
- Submit to
- [email protected]
- Scope location
- Waukesha, WI
Questions about this RFP
How do I respond to this RFP from City of Waukesha?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 11, 2026. Submissions should be delivered to: [email protected]. For questions, contact Andrew Noffke.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waukesha in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Andrew Noffke at (262) 524-3575. Questions and answers are typically shared with all prospective bidders.
Show 5 more questions
Where can I find more RFPs from City of Waukesha?
All active and historical solicitations from City of Waukesha are tracked and searchable. As a city agency, City of Waukesha regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 11, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Waukesha for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waukesha, WI. Review the full solicitation for detailed scope requirements.