City of Waukesha Meeting Management Solutions RFI 2026
City of WaukeshaCity · Waukesha, WI- Due
- Jul 10, 2026
- Deadline passed
- Posted
- May 22, 2026
The 30-second brief
The City of Waukesha is seeking information on meeting management solutions to support approximately 100 annual meetings for 20 boards and commissions. Vendors should provide details on agenda creation, livestreaming, minutes generation, and technical architecture by July 10, 2026.
Title Page, Executive Summary, Product Information and Implementation Strategy, Experience, Timeline, Non-Binding Cost Estimates, Questions
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Summary
The City of Waukesha is seeking information on meeting management solutions to support approximately 100 annual meetings for 20 boards and commissions. Vendors should provide details on agenda creation, livestreaming, minutes generation, and technical architecture by July 10, 2026.
REQUIRED DELIVERABLES
7- Title Page
- Executive Summary
- Product Information and Implementation Strategy
- Experience
- Timeline
- Non-Binding Cost Estimates
- Questions
- Submit to
- [email protected]
- Scope location
- Waukesha, WI
Questions about this RFI
How do I respond to this RFI from City of Waukesha?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: [email protected].
Can small businesses or minority-owned firms bid on this RFI?
Most government agencies, including City of Waukesha in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFI submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Title Page, Executive Summary, Product Information and Implementation Strategy, Experience, Timeline, Non-Binding Cost Estimates, Questions. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Waukesha?
All active and historical solicitations from City of Waukesha are tracked and searchable. As a city agency, City of Waukesha regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFI?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Waukesha for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waukesha, WI. Review the full solicitation for detailed scope requirements.