City of Watford City - Grass Maintenance Services for Fox Hills Golf Course - Request for Qualifications 2026
City of WatfordCity · Watford City, ND- Due
- Nov 20, 2026
- 13 days left
- Posted
- Oct 13, 2026
- Contract term
- 3 years
- Primary contact
- Curt Moen
- (701) 444-2533
The 30-second brief
Watford City seeks qualified contractors to provide grass maintenance services at Fox Hills Golf Course for the 2027-29 seasons. The scope requires five workers at approximately 40 hours per week to perform daily maintenance including operating mowers, trimmers, chain saws, and tractors, cup cutting, fertilizer/spraying applications, irrigation repairs, wilt watch, hand watering, and general maintenance tasks. Responses are due by November 20th, 2026, at 12:00 NOON CT, to be delivered to the City Administrator at PO Box 494, Watford City, ND 58854 (4 printed copies and 1 electronic copy required). Evaluation is based on weighted criteria including past performance, professional personnel, workload, related experience, recent work for the agency, and project approach.
Past performance (15%), Ability of professional personnel (10%), Willingness to meet time and budget requirements (10%), Location (5%), Recent, current, and projected workloads of the persons and/or firms (15%), Related experience on similar projects (15%), Recent and current work for the agency (15%), Project understanding, issues, and approach (15%)
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Summary
Watford City seeks qualified contractors to provide grass maintenance services at Fox Hills Golf Course for the 2027-29 seasons.
The scope requires five workers at approximately 40 hours per week to perform daily maintenance including operating mowers, trimmers, chain saws, and tractors, cup cutting, fertilizer/spraying applications, irrigation repairs, wilt watch, hand watering, and general maintenance tasks. Responses are due by November 20th, 2026, at 12:00 NOON CT, to be delivered to the City Administrator at PO Box 494, Watford City, ND 58854 (4 printed copies and 1 electronic copy required). Evaluation is based on weighted criteria including past performance, professional personnel, workload, related experience, recent work for the agency, and project approach.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Certificate of Insurance, letter from North Dakota Workforce Safety & Insurance
- Submit to
- Watford City Administrator, PO Box 494, Watford City, ND 58854
- Duration
- 36 months
- Scope location
- Watford City, ND
- Reported agency
- City of Watford City
Questions about this RFQ
How do I respond to this RFQ from City of Watford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Watford City Administrator, PO Box 494, Watford City, ND 58854. For questions, contact Curt Moen.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Watford in ND, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Curt Moen at (701) 444-2533. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past performance (15%), Ability of professional personnel (10%), Willingness to meet time and budget requirements (10%), Location (5%), Recent, current, and projected workloads of the persons and/or f..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Watford?
All active and historical solicitations from City of Watford are tracked and searchable. As a city agency, City of Watford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, letter from North Dakota Workforce Safety & Insurance. Review the full document from City of Watford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Watford City, ND. Review the full solicitation for detailed scope requirements.