City of Ventura Interim Shelter Services RFP
City of San Buenaventura (Ventura)City · Ventura, CA- Due
- Nov 6, 2025
- Deadline passed
- Posted
- Oct 15, 2025
- Primary contact
- Nicole Supan
The 30-second brief
The City of San Buenaventura (Ventura) is seeking proposals from qualified organizations to provide interim shelter services for People Experiencing Homelessness (PEH). Services include case management, program oversight, meals, overnight security, and daily support for clients.
Operating Manual, Grievance Procedure, Confidentiality Policy, Release of Information Form, Incident Report, Employee Handbook
Experience & Capacity, Program Approach, Budget & Price to Value, Facility Experience
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Summary
The City of San Buenaventura (Ventura) is seeking proposals from qualified organizations to provide interim shelter services for People Experiencing Homelessness (PEH). Services include case management, program oversight, meals, overnight security, and daily support for clients.
EVALUATION CRITERIA
4- Experience & Capacity
- Program Approach
- Budget & Price to Value
- Facility Experience
REQUIRED DELIVERABLES
6- Operating Manual
- Grievance Procedure
- Confidentiality Policy
- Release of Information Form
- Incident Report
- Employee Handbook
REQUIRED ATTACHMENTS
Attachment A - General Provisions for Standard Form Contracts, Attachment B – Professional Services Agreement, Attachment C – Participant Rules and Responsibilities, Exhibit A - Professional Services Agreement (SCOPE OF SERVICES), Exhibit B – Professional Services Agreement (SCHEDULE OF COMPENSATION), Exhibit C – Professional Services Agreement (INSURANCE REQUIREMENTS), Exhibit D – Professional Services Agreement (FEDERALLY FUNDED AGREEMENTS), Exhibit D-1 – Professional Services Agreement (CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS), Exhibit D-2 – Professional Services Agreement (DEBARMENT AND SUSPENSION CERTIFICATION), Exhibit D-3 – Professional Services Agreement (APPENDIX A, 44 C.F.R. PART 18- CERTIFICATION REGARDING LOBBYING)
REQUIRED STAFFING
Logistic Staff, Case Managers
- Submit to
- Ventura, CA 93001
- Scope location
- Ventura, CA
- Reported agency
- City of Ventura
Questions about this RFP
How do I respond to this RFP from City of San Buenaventura (Ventura)?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 6, 2025. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Ventura, CA 93001. For questions, contact Nicole Supan.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Buenaventura (Ventura) in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nicole Supan. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Logistic Staff, Case Managers. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Operating Manual, Grievance Procedure, Confidentiality Policy, Release of Information Form, Incident Report, Employee Handbook. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Capacity, Program Approach, Budget & Price to Value, Facility Experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Buenaventura (Ventura)?
All active and historical solicitations from City of San Buenaventura (Ventura) are tracked and searchable. As a city agency, City of San Buenaventura (Ventura) regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - General Provisions for Standard Form Contracts, Attachment B – Professional Services Agreement, Attachment C – Participant Rules and Responsibilities, Exhibit A - Professional Services. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of San Buenaventura (Ventura) for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ventura, CA. Review the full solicitation for detailed scope requirements.