City of Vandalia - Vandalia Recreation Center Snack and Vending Services RFP 2026
City of VandaliaCity · Vandalia, OH- Due
- Oct 9, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Kayla Sensenbaugh
- (937) 415-2336
The 30-second brief
The City of Vandalia is seeking proposals for snack and beverage vending machines and services at the Vandalia Recreation Center located at 1111 Stonequarry Road, Ohio. The scope includes providing, installing, stocking, servicing, and maintaining commercial-grade snack and beverage vending machines with cashless payment options. Proposers must offer a mix of traditional snacks and healthier options, maintain equipment, handle customer service and refunds, and provide monthly sales reports and commission payments. The initial contract term is three years with two optional one-year renewal terms. Proposals are due by October 9, 2026, at 11:00 a.m.
1 (one) snack vending machine and 1 (one) beverage vending machine
Vendor qualifications, product quality, service capabilities, equipment condition, pricing, commission/revenue proposal, overall value
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Summary
The City of Vandalia is seeking proposals for snack and beverage vending machines and services at the Vandalia Recreation Center located at 1111 Stonequarry Road, Ohio.
The scope includes providing, installing, stocking, servicing, and maintaining commercial-grade snack and beverage vending machines with cashless payment options. Proposers must offer a mix of traditional snacks and healthier options, maintain equipment, handle customer service and refunds, and provide monthly sales reports and commission payments. The initial contract term is three years with two optional one-year renewal terms. Proposals are due by October 9, 2026, at 11:00 a.m.
EVALUATION CRITERIA
7- Vendor qualifications
- Product quality
- Service capabilities
- Equipment condition
- Pricing
- Commission/revenue proposal
- Overall value
REQUIRED DELIVERABLES
1 (one) snack vending machine and 1 (one) beverage vending machine
REQUIRED ATTACHMENTS
14- Table of Contents
- Cover Letter
- Qualifications
- References
- Proposed Vending Program / Scope of Services
- Products and Pricing
- Financial Proposal
- Insurance
- Licenses
- Compliance
- Exceptions
- Appendices
- Proposer's Certification
- Certification Regarding Debarment and Suspension
- Submit to
- 1111 Stonequarry Road, Dayton, OH 45414 | [email protected]
- Duration
- 36 months
- Scope location
- Vandalia, OH
Questions about this RFP
How do I respond to this RFP from City of Vandalia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 1111 Stonequarry Road, Dayton, OH 45414 | [email protected]. For questions, contact Kayla Sensenbaugh.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Vandalia in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kayla Sensenbaugh at (937) 415-2336. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 1 (one) snack vending machine and 1 (one) beverage vending machine. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Vendor qualifications, product quality, service capabilities, equipment condition, pricing, commission/revenue proposal, overall value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Vandalia?
All active and historical solicitations from City of Vandalia are tracked and searchable. As a city agency, City of Vandalia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Table of Contents, Cover Letter, Qualifications, References, Proposed Vending Program / Scope of Services, Products and Pricing, Financial Proposal, Insurance, Licenses, and Compliance, Exceptions, Ap. Review the full document from City of Vandalia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vandalia, OH. Review the full solicitation for detailed scope requirements.