City of Vandalia - Senior Center Sprinkler System Project - 2026
City of VandaliaCity · Vandalia, OH- Due
- Nov 4, 2026
- 8 days left
- Posted
- Oct 9, 2026
- Primary contact
- Rudy Wells
- (937) 415-2345
The 30-second brief
The City of Vandalia is requesting sealed bids for the removal and replacement of the Fire Sprinkler System located at the Vandalia Senior Center, 21 South Tionda Drive, Vandalia, Ohio. The project involves furnishing all materials, labor, equipment, calculations, and drawings necessary for the work, including replacing all piping with Schedule 40 black iron pipe, installing new pressure flow switches, tamper switches, low air alarms, and electronic monitoring sprinkler appurtenances compatible with the existing alarm. Design and drawings must be code compliant according to 2017 OBC/OFC and NFPA 13 (2016). A mandatory pre-bid meeting is scheduled for Monday, October 19, 2026, at 9:00 am at the Vandalia Senior Center. Bids are due by November 4, 2026, at 10:00 am, and must be accompanied by a bid bond of 10% of the total bid.
The Owner requires that the bidder shall furnish satisfactory evidence That he has the necessary resources to fulfill the conditions of the Contract Documents. The evidence shall be listed in the form, "Experience Statement". The contract shall be awarded to the bidder that offers the lowest and best proposal as determined by the Owner.
Lowest and best proposal
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Summary
The City of Vandalia is requesting sealed bids for the removal and replacement of the Fire Sprinkler System located at the Vandalia Senior Center, 21 South Tionda Drive, Vandalia, Ohio.
The project involves furnishing all materials, labor, equipment, calculations, and drawings necessary for the work, including replacing all piping with Schedule 40 black iron pipe, installing new pressure flow switches, tamper switches, low air alarms, and electronic monitoring sprinkler appurtenances compatible with the existing alarm. Design and drawings must be code compliant according to 2017 OBC/OFC and NFPA 13 (2016). A mandatory pre-bid meeting is scheduled for Monday, October 19, 2026, at 9:00 am at the Vandalia Senior Center. Bids are due by November 4, 2026, at 10:00 am, and must be accompanied by a bid bond of 10% of the total bid.
EVALUATION CRITERIA
Lowest and best proposal
REQUIRED DELIVERABLES
The Owner requires that the bidder shall furnish satisfactory evidence That he has the necessary resources to fulfill the conditions of the Contract Documents. The evidence shall be listed in the form, "Experience Statement". The contract shall be awarded to the bidder that offers the lowest and best proposal as determined by the Owner.
REQUIRED ATTACHMENTS
bid bond, Experience Statement
- Submit to
- https://www.vandaliaohio.org/bids.aspx?bidID=112&PRINT=YES
- Scope location
- Vandalia, OH
Questions about this BID
How do I respond to this Bid from City of Vandalia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.vandaliaohio.org/bids.aspx?bidID=112&PRINT=YES. For questions, contact Rudy Wells.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Vandalia in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rudy Wells at (937) 415-2345. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: The Owner requires that the bidder shall furnish satisfactory evidence That he has the necessary resources to fulfill the conditions of the Contract Documents. The evidence shall be listed in the form, "Experience Statement". The contract shall be awarded to the bidder that offers the lowest and bes. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best proposal" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Vandalia?
All active and historical solicitations from City of Vandalia are tracked and searchable. As a city agency, City of Vandalia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: bid bond, Experience Statement. Review the full document from City of Vandalia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vandalia, OH. Review the full solicitation for detailed scope requirements.