City of Urbana Automated Material Handling (AMH) System for The Urbana Free Library RFP-185 2026
City of Urbana, City of Urbana, IL·City
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- Primary Contact
- Leon Wilson · (217) 531-7054
- Scope Location
- Urbana, IL
- Projected Sq Ft
- 50,000 sq ft
- Submission Address
- 210 W Green St, Urbana, IL, 61801
SUMMARY
The City of Urbana, on behalf of The Urbana Free Library (TUFL), is soliciting proposals from qualified vendors for an Automated Material Handling (AMH) system. The project aims to enhance staff efficiency and streamline circulation workflows by implementing a system that automatically sorts physical patron returns into totes or bins for quicker reshelving. The system will be installed in a newly renovated staff workroom within the library's 50,000 square-foot facility. TUFL serves over 38,000 residents and circulated over 500,000 physical items in FY25. Proposals are due by July 10, 2026, at 210 W Green St, Urbana, IL. A Notice of Interest is due by July 6, 2026. Contact Leon Wilson at (217) 531-7054 for inquiries.
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Work in government? Get Civic IQ free →Frequently asked questions
Common questions about this solicitation, answered from the record.
How do I respond to this RFP from City of Urbana?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 10, 2026. Submissions should be delivered to: 210 W Green St, Urbana, IL, 61801. For questions, contact Leon Wilson.
Where can I find more RFPs from City of Urbana?
All active and historical solicitations from City of Urbana are tracked and searchable. As a city agency, City of Urbana regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Urbana for the complete list.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Urbana in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leon Wilson at (217) 531-7054. Questions and answers are typically shared with all prospective bidders.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Urbana, IL. The total projected area is 50000 sq ft. Review the full solicitation for detailed scope requirements.
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