City of Upper Arlington Portable Restrooms for Parks Department RFP UA26-58 - 2026
City of Upper ArlingtonCity · Upper Arlington, OH- Due
- Oct 16, 2026
- Deadline passed
- Posted
- Oct 2, 2026
- Contract term
- 1 year
- Primary contact
- Valerie Piccininni
The 30-second brief
The City of Upper Arlington is seeking proposals for portable restroom rental units to service select locations within the park system. The scope includes scheduled winter rentals when park restrooms are unavailable, special event rentals, and on-demand or as-needed rentals. Key assets and parks include Fancyburg Park, Northwest Kiwanis Park, Reed Road Park, Sunny 95 Park, Mallway Park, and Northam Park. Deliverables encompass standard single units, handicap accessible and ADA compliant units, and handwashing stations, with required biweekly cleaning and restocking for rentals over one week. The contract period covers the 2026-2027 season with an option to renew for the 2027-2028 season. Proposals are due by October 16, 2026, and must be submitted via the IonWave portal.
Standard Single Unit, Handicap Accessible / ADA Compliant Unit, Handwashing Stations, Scheduled Park Rentals, Special Event Rentals, On Demand / As Needed Rentals
Lowest and best pursuant to UACO Section 138
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Summary
The City of Upper Arlington is seeking proposals for portable restroom rental units to service select locations within the park system.
The scope includes scheduled winter rentals when park restrooms are unavailable, special event rentals, and on-demand or as-needed rentals. Key assets and parks include Fancyburg Park, Northwest Kiwanis Park, Reed Road Park, Sunny 95 Park, Mallway Park, and Northam Park. Deliverables encompass standard single units, handicap accessible and ADA compliant units, and handwashing stations, with required biweekly cleaning and restocking for rentals over one week. The contract period covers the 2026-2027 season with an option to renew for the 2027-2028 season. Proposals are due by October 16, 2026, and must be submitted via the IonWave portal.
EVALUATION CRITERIA
Lowest and best pursuant to UACO Section 138
REQUIRED DELIVERABLES
6- Standard Single Unit
- Handicap Accessible / ADA Compliant Unit
- Handwashing Stations
- Scheduled Park Rentals
- Special Event Rentals
- On Demand / As Needed Rentals
REQUIRED ATTACHMENTS
3- Tax affidavit
- Vendor Information form
- Signed proposal documents
- Submit to
- https://uaohebid.ionwave.net/Login.aspx
- Duration
- 12 months
- Scope location
- Upper Arlington, OH
Questions about this RFP
How do I respond to this RFP from City of Upper Arlington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://uaohebid.ionwave.net/Login.aspx. For questions, contact Valerie Piccininni.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Upper Arlington in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Valerie Piccininni. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Standard Single Unit, Handicap Accessible / ADA Compliant Unit, Handwashing Stations, Scheduled Park Rentals, Special Event Rentals, On Demand / As Needed Rentals. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best pursuant to UACO Section 138" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Upper Arlington?
All active and historical solicitations from City of Upper Arlington are tracked and searchable. As a city agency, City of Upper Arlington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Tax affidavit, Vendor Information form, Signed proposal documents. Review the full document from City of Upper Arlington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Upper Arlington, OH. Review the full solicitation for detailed scope requirements.