City of University City - Holiday Party Catering Request for Quote 2026
City of UniversityCity · University City, MO- Due
- Nov 13, 2026
- 10 days left
- Posted
- Oct 20, 2026
- Primary contact
- Melisa Clubbs
- (314) 505-8547
The 30-second brief
The City of University City requests quotes for catering its annual employee holiday buffet luncheon for approximately 200 guests at the Heman Park Community Center, located at 975 Pennsylvania Avenue, University City, MO 63130. The scope encompasses food, beverages, quality plastic drinking cups, flatware, plates, napkins, ice, at least 100 individual to-go boxes, chafing dishes, serving utensils, and serving staff for two service lines on Thursday, December 24, 2026. Vendors must provide two traditional holiday menu options featuring two to three meats, starches, vegetables, salads, rolls, desserts, and beverages including sodas, juices, and ice. The submission deadline is November 13, 2026, at 5:00 p.m., to be submitted to the Finance Department or via email to Melisa Clubbs.
Two traditional holiday menu options including two to three meats, Two starches, Two vegetables, Two salads, Rolls, Two desserts, Beverages including sodas and juices, And ice; food, Beverages, Quality plastic drinking cups, Flatware, Plates, Disposable napkins, Ice, And at least 100 individual to-go boxes; table skirts and tablecloths for food and beverage tables; necessary equipment including chafing dishes and serving utensils; self-service buffet setup with at least two service lines and at least two servers; cleanup of used areas
Lowest responsive, responsible bidder, goods and services offered, departmental needs, delivery date, vendor's reliability, quality, and experience
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Summary
The City of University City requests quotes for catering its annual employee holiday buffet luncheon for approximately 200 guests at the Heman Park Community Center, located at 975 Pennsylvania Avenue, University City, MO 63130.
The scope encompasses food, beverages, quality plastic drinking cups, flatware, plates, napkins, ice, at least 100 individual to-go boxes, chafing dishes, serving utensils, and serving staff for two service lines on Thursday, December 24, 2026. Vendors must provide two traditional holiday menu options featuring two to three meats, starches, vegetables, salads, rolls, desserts, and beverages including sodas, juices, and ice. The submission deadline is November 13, 2026, at 5:00 p.m., to be submitted to the Finance Department or via email to Melisa Clubbs.
EVALUATION CRITERIA
8- Lowest responsive
- Responsible bidder
- Goods and services offered
- Departmental needs
- Delivery date
- Vendor's reliability
- Quality
- Experience
REQUIRED DELIVERABLES
Two traditional holiday menu options including two to three meats, Two starches, Two vegetables, Two salads, Rolls, Two desserts, Beverages including sodas and juices, And ice; food, Beverages, Quality plastic drinking cups, Flatware, Plates, Disposable napkins, Ice, And at least 100 individual to-go boxes; table skirts and tablecloths for food and beverage tables; necessary equipment including chafing dishes and serving utensils; self-service buffet setup with at least two service lines and at least two servers; cleanup of used areas
REQUIRED ATTACHMENTS
3- Proposed menus
- Itemized pricing
- Exclusions or exceptions
- Submit to
- Finance Department, 6801 Delmar Boulevard, 1st Floor, University City, MO 63130 or email to [email protected]
- Scope location
- University City, MO
- Reported agency
- City of University City
Questions about this RFQ
How do I respond to this RFQ from City of University?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Finance Department, 6801 Delmar Boulevard, 1st Floor, University City, MO 63130 or email to [email protected]. For questions, contact Melisa Clubbs.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of University in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melisa Clubbs at (314) 505-8547. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Two traditional holiday menu options including two to three meats, Two starches, Two vegetables, Two salads, Rolls, Two desserts, Beverages including sodas and juices, And ice; food, Beverages, Quality plastic drinking cups, Flatware, Plates, Disposable napkins, Ice, And at least 100 individual to-g. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive, responsible bidder, goods and services offered, departmental needs, delivery date, vendor's reliability, quality, and experience" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of University?
All active and historical solicitations from City of University are tracked and searchable. As a city agency, City of University regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 13, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposed menus, itemized pricing, exclusions or exceptions. Review the full document from City of University for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: University City, MO. Review the full solicitation for detailed scope requirements.