City of Tulsa - Fitness Equipment - IFB 27-517, 2026
City of TulsaCity · Tulsa, OK- Due
- Dec 2, 2026
- 21 days left
- Posted
- Nov 9, 2026
- Contract term
- 1 year
- Primary contact
- Rachel Harders
The 30-second brief
The City of Tulsa Parks, Culture, and Recreation Department is seeking sealed bids for the purchase, delivery, and assembly of new and unused fitness equipment for Lacy Park Recreation Center located at 2134 N Madison Pl, Tulsa, OK 74106. Required items include Hoist multi-press, lat pulldown/mid row, biceps/triceps, leg extension/leg curl, leg press/calf raise, ab/low back, inner/outer thigh, pec fly/rear delt, olympic benches, TKO rubber dumbbells with racks, Link Smith trainer, and a six-station single pod system with standalone hi-lo pulley. Bids are due by December 2, 2026, at 5:00 PM CST and must be submitted to the City Clerk's Office. Questions must be submitted via email to the assigned buyer at least 10 days prior to the bid submission date. The contract term is one year with options for up to four additional one-year terms.
New, Unused Hoist Multi-Press (HDG-3300), Hoist Lat Pulldown/Mid Row (HDG-3200), Hoist Biceps/Triceps (HDG-3100), Hoist Leg Extension/Leg Curl (HDG-3400), Hoist Leg Press/Calf Raise (HDG-3403), Hoist Ab/Low Back (HDG-3600), Hoist Inner/Outer Thigh (HDG-3800), Hoist Pec Fly/Rear Delt (HDG-3900), TKO Ten-Sided Rubber Dumbbells 5-50 Lb. (829TR-A10), TKO Ten-Sided Rubber Dumbbells 55-100 Lb. (829TR-B10), TKO 3-Tier Rack for 5-100 Lb. Dumbbells (891HDR-BK), Hoist Flat Olympic Bench with Storage (CF-3170A), Hoist 3-Way Olympic FID Bench (CF-2179-B), Link Smith Trainer (BATCA L-ST), Hoist Flat/Incline Bench (CF-3160), Hoist Super-Adjustable Flat/Decline Bench (CF-3162), Hoist Six-Station Single Pod with Standalone Hi-Lo Pulley (CMJ-6600-S), Freight, Delivery and Assembly
Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Parks, Culture, and Recreation Department is seeking sealed bids for the purchase, delivery, and assembly of new and unused fitness equipment for Lacy Park Recreation Center located at 2134 N Madison Pl, Tulsa, OK 74106.
Required items include Hoist multi-press, lat pulldown/mid row, biceps/triceps, leg extension/leg curl, leg press/calf raise, ab/low back, inner/outer thigh, pec fly/rear delt, olympic benches, TKO rubber dumbbells with racks, Link Smith trainer, and a six-station single pod system with standalone hi-lo pulley. Bids are due by December 2, 2026, at 5:00 PM CST and must be submitted to the City Clerk's Office. Questions must be submitted via email to the assigned buyer at least 10 days prior to the bid submission date. The contract term is one year with options for up to four additional one-year terms.
EVALUATION CRITERIA
6- Lowest Secure Bidder: price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
12- New
- Unused Hoist Multi-Press (HDG-3300)
- Hoist Lat Pulldown/Mid Row (HDG-3200)
- Hoist Biceps/Triceps (HDG-3100)
- Hoist Leg Extension/Leg Curl (HDG-3400)
- Hoist Leg Press/Calf Raise (HDG-3403)
- Hoist Ab/Low Back (HDG-3600)
- Hoist Inner/Outer Thigh (HDG-3800)
- Hoist Pec Fly/Rear Delt (HDG-3900)
- TKO Ten-Sided Rubber Dumbbells 5-50 Lb. (829TR-A10)
- TKO Ten-Sided Rubber Dumbbells 55-100 Lb. (829TR-B10)
- TKO 3-Tier Rack for 5-100 Lb
Dumbbells (891HDR-BK), Hoist Flat Olympic Bench with Storage (CF-3170A), Hoist 3-Way Olympic FID Bench (CF-2179-B), Link Smith Trainer (BATCA L-ST), Hoist Flat/Incline Bench (CF-3160), Hoist Super-Adjustable Flat/Decline Bench (CF-3162), Hoist Six-Station Single Pod with Standalone Hi-Lo Pulley (CMJ-6600-S), Freight, Delivery and Assembly
REQUIRED ATTACHMENTS
8- Notice of Invitation for Bid
- Specifications
- Certificate(s) of Insurance
- References
- Sample Forms
- Exhibit A: Delivery and Pricing
- Affidavits
- Purchase Agreement
- Submit to
- City of Tulsa - City Clerk's Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
- Projected sq ft
- 2,160 sq ft
Questions about this BID
How do I respond to this Bid from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa - City Clerk's Office, 175 E. 2ND St., Suite 260, Tulsa, OK 74103. For questions, contact Rachel Harders.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rachel Harders. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: New, Unused Hoist Multi-Press (HDG-3300), Hoist Lat Pulldown/Mid Row (HDG-3200), Hoist Biceps/Triceps (HDG-3100), Hoist Leg Extension/Leg Curl (HDG-3400), Hoist Leg Press/Calf Raise (HDG-3403), Hoist Ab/Low Back (HDG-3600), Hoist Inner/Outer Thigh (HDG-3800), Hoist Pec Fly/Rear Delt (HDG-3900), TKO. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder: price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 2, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Notice of Invitation for Bid, Specifications, Certificate(s) of Insurance, References, Sample Forms, Exhibit A: Delivery and Pricing, Affidavits, Purchase Agreement. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. The total projected area is 2160 sq ft. Review the full solicitation for detailed scope requirements.