City of Tulsa - ClearPass Access Licenses - IFB TAC 1416 (2026)
City of TulsaCity · Tulsa, OK- Due
- Nov 18, 2026
- 15 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
- Primary contact
- Donny Tiemann
- (555) 123-4567
The 30-second brief
The City of Tulsa Information Technology Department is seeking bids for Aruba/HPE ClearPass Policy Manager Access licensing totaling 6,000 concurrent endpoints under IFB TAC 1416. The procurement includes two separate SKUs: a 5,000-endpoint access license and a 1,000-endpoint access license, both featuring five-year subscriptions and OEM-backed support from an authorized HPE Aruba partner. The software is required for unique integration needs with existing NAC, RADIUS, and multi-vendor networking systems. Bids are due by November 18, 2026, at 5:00 PM CST, with questions accepted until November 9, 2026.
5000-endpoint ClearPass Access 5-year subscription, 1000-endpoint ClearPass Access 5-year subscription
Lowest Secure Bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data
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Summary
The City of Tulsa Information Technology Department is seeking bids for Aruba/HPE ClearPass Policy Manager Access licensing totaling 6,000 concurrent endpoints under IFB TAC 1416.
The procurement includes two separate SKUs: a 5,000-endpoint access license and a 1,000-endpoint access license, both featuring five-year subscriptions and OEM-backed support from an authorized HPE Aruba partner. The software is required for unique integration needs with existing NAC, RADIUS, and multi-vendor networking systems. Bids are due by November 18, 2026, at 5:00 PM CST, with questions accepted until November 9, 2026.
EVALUATION CRITERIA
7- Lowest Secure Bidder
- Price
- Specifications
- Bidder history and experience
- Delivery time
- Maintenance requirements
- Performance data
REQUIRED DELIVERABLES
5000-endpoint ClearPass Access 5-year subscription, 1000-endpoint ClearPass Access 5-year subscription
REQUIRED ATTACHMENTS
6- Exhibit A – Delivery and Pricing
- Affidavits
- Purchase Agreement
- Bidder Checklist
- IRS form W-9
- Certificate of Insurance
- Submit to
- City of Tulsa – City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103
- Duration
- 60 months
- Scope location
- Tulsa, OK
Questions about this IFB
How do I respond to this IFB from City of Tulsa?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Tulsa – City Clerk's Office, 175 E. 2nd St., Suite 260, Tulsa, OK 74103. For questions, contact Donny Tiemann.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Tulsa in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Donny Tiemann at (555) 123-4567. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: 5000-endpoint ClearPass Access 5-year subscription, 1000-endpoint ClearPass Access 5-year subscription. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest Secure Bidder, price, specifications, bidder history and experience, delivery time, maintenance requirements, performance data" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tulsa?
All active and historical solicitations from City of Tulsa are tracked and searchable. As a city agency, City of Tulsa regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A – Delivery and Pricing, Affidavits, Purchase Agreement, Bidder Checklist, IRS form W-9, Certificate of Insurance. Review the full document from City of Tulsa for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tulsa, OK. Review the full solicitation for detailed scope requirements.