City of Toronto Printer Maintenance and Supply RFP 2026 - Doc5663070251
City of TorontoCity · Toronto, ON- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 5 years
- Primary contact
- Brian Bjolin
- (416) 338-2984
The 30-second brief
The City of Toronto is soliciting proposals for the maintenance of existing printers (Lot A) and the supply of new single and multifunction printers (Lot B). Submissions are due September 10, 2026, via the SAP Ariba portal.
Maintenance services, Managed services, Supply of new printers
Highest-ranked Supplier meeting mandatory requirements for each Lot
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Summary
The City of Toronto is soliciting proposals for the maintenance of existing printers (Lot A) and the supply of new single and multifunction printers (Lot B). Submissions are due September 10, 2026, via the SAP Ariba portal.
EVALUATION CRITERIA
Highest-ranked Supplier meeting mandatory requirements for each Lot
REQUIRED DELIVERABLES
3- Maintenance services
- Managed services
- Supply of new printers
- Submit to
- SAP Ariba Online Procurement System
- Scope location
- Toronto, ON
Questions about this RFP
How do I respond to this RFP from City of Toronto?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: SAP Ariba Online Procurement System. For questions, contact Brian Bjolin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Toronto in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Bjolin at (416) 338-2984. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Maintenance services, Managed services, Supply of new printers. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest-ranked Supplier meeting mandatory requirements for each Lot" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Toronto?
All active and historical solicitations from City of Toronto are tracked and searchable. As a city agency, City of Toronto regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Toronto for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Toronto, ON. Review the full solicitation for detailed scope requirements.