City of Tavares - Living History Event Producer and Management Services - RFP 2027-0001
City of TavaresCity · Tavares, FL- Due
- Nov 27, 2026
- 25 days left
- Posted
- Oct 25, 2026
- Primary contact
- Purchasing Manager
The 30-second brief
The City of Tavares, Florida invites proposals from qualified individuals, firms, or organizations to organize, plan, promote, and manage the Ten (10) Year Reunion of Rifles, Rails & History, a multi-day living history exhibition to be held in October 2027 at Wooton Park in Tavares, FL. The selected event producer will coordinate all facets of the exhibition in collaboration with City staff. The City will provide up to $50,000 in funding and in-kind support including waterfront venue space, restrooms, barricades, electrical service, potable water, and police and fire services. Submissions are due by November 27, 2026 via the Bonfire portal.
Experience, Approach, Pricing
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Summary
The City of Tavares, Florida invites proposals from qualified individuals, firms, or organizations to organize, plan, promote, and manage the Ten (10) Year Reunion of Rifles, Rails & History, a multi-day living history exhibition to be held in October 2027 at Wooton Park in Tavares, FL. The selected event producer will coordinate all facets of the exhibition in collaboration with City staff.
The City will provide up to $50,000 in funding and in-kind support including waterfront venue space, restrooms, barricades, electrical service, potable water, and police and fire services. Submissions are due by November 27, 2026 via the Bonfire portal.
EVALUATION CRITERIA
3- Experience
- Approach
- Pricing
- Submit to
- https://tavaresfl.bonfirehub.com/opportunities/257361
- Scope location
- Tavares, FL
Questions about this RFP
How do I respond to this RFP from City of Tavares?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 27, 2026. Submissions should be delivered to: https://tavaresfl.bonfirehub.com/opportunities/257361. For questions, contact Purchasing Manager.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tavares in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Purchasing Manager. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience, Approach, Pricing" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tavares?
All active and historical solicitations from City of Tavares are tracked and searchable. As a city agency, City of Tavares regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 27, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Tavares for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tavares, FL. Review the full solicitation for detailed scope requirements.