City of Tacoma Vehicle Onboard Route Management System RFP ES25-0234F 2026
City of TacomaCity · Tacoma, WA- Due
- Jun 2, 2026
- Deadline passed
- Posted
- Apr 27, 2026
- Contract term
- 3 years
- Primary contact
- Stan Rowden II
The 30-second brief
The City of Tacoma Environmental Services/Solid Waste Management is seeking a qualified contractor to deliver an integrated Route Management System for approximately 100 fleet vehicles. The scope includes hardware, software, installation, and ongoing maintenance with a project estimate of $1,500,000.
Qualifications/Experience of Firm, Cost, Technical Specifications, Integration/Interface Capabilities, Equipment, Financial Resources/Stability, Support Services, Sustainability, Equity in Contracting
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Summary
The City of Tacoma Environmental Services/Solid Waste Management is seeking a qualified contractor to deliver an integrated Route Management System for approximately 100 fleet vehicles.
The scope includes hardware, software, installation, and ongoing maintenance with a project estimate of $1,500,000.
EVALUATION CRITERIA
9- Qualifications/Experience of Firm
- Cost
- Technical Specifications
- Integration/Interface Capabilities
- Equipment
- Financial Resources/Stability
- Support Services
- Sustainability
- Equity in Contracting
REQUIRED ATTACHMENTS
4- Signature Page
- Price Proposal Form
- Content to Be Submitted
- SaaS Vendor Cybersecurity Risk Questionnaire
REQUIRED STAFFING
Project Manager
- Submit to
- Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk, 3628 South 35th Street, Tacoma, WA 98409 or [email protected]
- Scope location
- Tacoma, WA
Questions about this RFP
How do I respond to this RFP from City of Tacoma?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 2, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Tacoma Public Utilities Administration Building North, Main Floor, Lobby Security Desk, 3628 South 35th Street, Tacoma, WA 98409 or [email protected]. For questions, contact Stan Rowden II.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Tacoma in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Stan Rowden II. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience of Firm, Cost, Technical Specifications, Integration/Interface Capabilities, Equipment, Financial Resources/Stability, Support Services, Sustainability, Equity in Contracting" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Tacoma?
All active and historical solicitations from City of Tacoma are tracked and searchable. As a city agency, City of Tacoma regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Page, Price Proposal Form, Content to Be Submitted, SaaS Vendor Cybersecurity Risk Questionnaire. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Tacoma for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tacoma, WA. Review the full solicitation for detailed scope requirements.