City of Sumter - Food & Beverage Concession Services at Historic Riley Park - RFP No. 4 26/27 (2026)
City of SumterCity · Sumter, SC- Due
- Dec 14, 2026
- 29 days left
- Posted
- Nov 13, 2026
- Contract term
- 3 years
- Primary contact
- David Ferrell
- (803) 436-2500
The 30-second brief
The City of Sumter, South Carolina is seeking proposals from qualified and experienced food and beverage operators to provide exclusive concession services at Historic Riley Park, a recently renovated 2,000-seat baseball stadium located at 655 Church Street, Sumter, SC 29150. The selected concessionaire will operate food and beverage services for all City-sanctioned events including USC Sumter Fire Ants baseball, Morris College Hornets baseball, Sumter P-15's American Legion baseball, tournaments, and special events totaling approximately 50-75 annual event dates. The City strongly prefers non-profit organizations whose mission supports youth and amateur baseball, with financial commitments featuring non-profit givebacks to user programs and a flat annual concession fee to cover utilities and operating costs. Proposals are due by Tuesday, December 14, 2026, at 3:00 PM EST via electronic upload on the City of Sumter website, with questions due by December 4, 2026. Minimum qualifications include SCDA retail food establishment permit, ServSafe certified food protection manager, insurance, and City business license.
Food safety program and staffing model 25%, Experience, qualifications, and references 25%, Non-profit giveback commitment to user programs 20%, Financial stability and capacity 20%, Operating plan and proposed menu 10%
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Summary
The City of Sumter, South Carolina is seeking proposals from qualified and experienced food and beverage operators to provide exclusive concession services at Historic Riley Park, a recently renovated 2,000-seat baseball stadium located at 655 Church Street, Sumter, SC 29150.
The selected concessionaire will operate food and beverage services for all City-sanctioned events including USC Sumter Fire Ants baseball, Morris College Hornets baseball, Sumter P-15's American Legion baseball, tournaments, and special events totaling approximately 50-75 annual event dates. The City strongly prefers non-profit organizations whose mission supports youth and amateur baseball, with financial commitments featuring non-profit givebacks to user programs and a flat annual concession fee to cover utilities and operating costs. Proposals are due by Tuesday, December 14, 2026, at 3:00 PM EST via electronic upload on the City of Sumter website, with questions due by December 4, 2026. Minimum qualifications include SCDA retail food establishment permit, ServSafe certified food protection manager, insurance, and City business license.
EVALUATION CRITERIA
7- Food safety program and staffing model 25%
- Experience
- Qualifications
- References 25%
- Non-profit giveback commitment to user programs 20%
- Financial stability and capacity 20%
- Operating plan and proposed menu 10%
REQUIRED ATTACHMENTS
Cover letter, Executive summary, Organization overview, Demonstration of minimum qualifications, Experience and references, Key personnel résumés, Operating plan, Proposed menu with pricing, Food safety plan summary, Financial proposal, Evidence of financial stability, Proposed insurance certificates, Disclosure of any litigation or SCDA violations, Completed and signed City of Sumter Vendor Registration and addenda acknowledgments
- Submit to
- https://www.sumtersc.gov/departments/purchasing/rfp-rfq
- Duration
- 48 months
- Scope location
- Sumter, SC
Questions about this RFP
How do I respond to this RFP from City of Sumter?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 14, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.sumtersc.gov/departments/purchasing/rfp-rfq. For questions, contact David Ferrell.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sumter in SC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Ferrell at (803) 436-2500. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Food safety program and staffing model 25%, Experience, qualifications, and references 25%, Non-profit giveback commitment to user programs 20%, Financial stability and capacity 20%, Operating plan an..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sumter?
All active and historical solicitations from City of Sumter are tracked and searchable. As a city agency, City of Sumter regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 14, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover letter, Executive summary, Organization overview, Demonstration of minimum qualifications, Experience and references, Key personnel résumés, Operating plan, Proposed menu with pricing, Food safe. Review the full document from City of Sumter for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sumter, SC. Review the full solicitation for detailed scope requirements.
