City of Sultan Request for Proposals - Hearing Examiner Services 2026
City of SultanCity · Sultan, WA- Due
- Nov 30, 2026
- 27 days left
- Posted
- Oct 28, 2026
- Contract term
- 1 year
- Primary contact
- Mark Newman
- (360) 793-1311
The 30-second brief
The City of Sultan, Washington is seeking proposals for Hearing Examiner Services to act as a quasi-judicial body performing duties under Sultan Municipal Code Chapter 2.26. The scope includes conducting public hearings for Type 3 land use decisions and administrative appeals, hearing code enforcement violations and abatement orders, issuing written Findings of Fact, Conclusions of Law, and final Decisions or Recommendations, conducting SEPA review, and managing formal records while ensuring compliance with Due Process and the Appearance of Fairness Doctrine. Submissions are due by November 30, 2026 at 5:00 PM PDT via email to [email protected]. The contract term is one year, with an optional two-year renewal.
Qualifications/Experience: 30%, Quality of Written Decisions: 25%, Approach/Availability: 20%, Municipal/Professional References: 15%, Interview: 10%
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Summary
The City of Sultan, Washington is seeking proposals for Hearing Examiner Services to act as a quasi-judicial body performing duties under Sultan Municipal Code Chapter 2.26.
The scope includes conducting public hearings for Type 3 land use decisions and administrative appeals, hearing code enforcement violations and abatement orders, issuing written Findings of Fact, Conclusions of Law, and final Decisions or Recommendations, conducting SEPA review, and managing formal records while ensuring compliance with Due Process and the Appearance of Fairness Doctrine. Submissions are due by November 30, 2026 at 5:00 PM PDT via email to [email protected]. The contract term is one year, with an optional two-year renewal.
EVALUATION CRITERIA
5- Qualifications/Experience: 30%
- Quality of Written Decisions: 25%
- Approach/Availability: 20%
- Municipal/Professional References: 15%
- Interview: 10%
REQUIRED ATTACHMENTS
7- Letter of Interest
- Summary of qualifications and experience
- Example of written work
- Compensation structure
- Availability
- W-9
- Insurance certificate
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Sultan, WA
Questions about this RFP
How do I respond to this RFP from City of Sultan?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Mark Newman.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sultan in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Mark Newman at (360) 793-1311. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience: 30%, Quality of Written Decisions: 25%, Approach/Availability: 20%, Municipal/Professional References: 15%, Interview: 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sultan?
All active and historical solicitations from City of Sultan are tracked and searchable. As a city agency, City of Sultan regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 30, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Letter of Interest, Summary of qualifications and experience, Example of written work, Compensation structure, Availability, W-9, Insurance certificate. Review the full document from City of Sultan for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sultan, WA. Review the full solicitation for detailed scope requirements.