City of Stoughton - Converting City Paper Documents to Electronic Format Services - RFP
City of StoughtonCity · Stoughton, WI- Due
- Aug 14, 2026
- Deadline passed
- Posted
- Jun 30, 2026
- Primary contact
- Department Of Planning & Development
- (608) 873-6677
The 30-second brief
The City of Stoughton is seeking proposals for converting city paper documents into an electronic format. Services include scanning, indexing, and converting physical records into digital records to provide better access, efficiency, and storage reduction. Proposals must include detailed project plans, cost breakdowns, and technical specifications for scanning/indexing and data conversion. The submission deadline is August 14, 2026.
Detailed project plans, Cost breakdowns, Technical specs for scanning/indexing, Data conversion
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Summary
The City of Stoughton is seeking proposals for converting city paper documents into an electronic format.
Services include scanning, indexing, and converting physical records into digital records to provide better access, efficiency, and storage reduction. Proposals must include detailed project plans, cost breakdowns, and technical specifications for scanning/indexing and data conversion. The submission deadline is August 14, 2026.
REQUIRED DELIVERABLES
4- Detailed project plans
- Cost breakdowns
- Technical specs for scanning/indexing
- Data conversion
- Submit to
- 207 South Forrest Street, Stoughton, WI 53589
- Scope location
- Stoughton, WI
Questions about this RFP
How do I respond to this RFP from City of Stoughton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 207 South Forrest Street, Stoughton, WI 53589. For questions, contact Department Of Planning & Development.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Stoughton in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Department Of Planning & Development at (608) 873-6677. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Detailed project plans, Cost breakdowns, Technical specs for scanning/indexing, Data conversion. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Stoughton?
All active and historical solicitations from City of Stoughton are tracked and searchable. As a city agency, City of Stoughton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Stoughton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stoughton, WI. Review the full solicitation for detailed scope requirements.