City of Stone Mountain - Event Consultant Services for Mardi Gras 2027 - RFP 2027
City of Stone MountainCity · Stone Mountain, GA- Due
- Oct 9, 2026
- Deadline passed
- Primary contact
- Elle Walker
The 30-second brief
The City of Stone Mountain is seeking proposals from qualified event consultants to serve as the Event Consultant and Organizer for the Official City Event: Mardi Gras, scheduled for February 6, 2027. The selected consultant will provide professional consulting, planning, management, sponsorship acquisition, vendor coordination, marketing, and on-site event operations. Proposals are due by Friday, October 9, 2026, at 12:00 PM via email. Evaluation criteria include relevant experience, proposed approach, sponsorship/vendor capabilities, and cost-effectiveness.
Relevant experience and qualifications, Quality and feasibility of the proposed approach, Demonstrated ability to secure sponsorships and manage vendors, Cost-effectiveness and clarity of the compensation proposal, References and past performance
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Summary
The City of Stone Mountain is seeking proposals from qualified event consultants to serve as the Event Consultant and Organizer for the Official City Event: Mardi Gras, scheduled for February 6, 2027.
The selected consultant will provide professional consulting, planning, management, sponsorship acquisition, vendor coordination, marketing, and on-site event operations. Proposals are due by Friday, October 9, 2026, at 12:00 PM via email. Evaluation criteria include relevant experience, proposed approach, sponsorship/vendor capabilities, and cost-effectiveness.
EVALUATION CRITERIA
5- Relevant experience and qualifications
- Quality and feasibility of the proposed approach
- Demonstrated ability to secure sponsorships and manage vendors
- Cost-effectiveness and clarity of the compensation proposal
- References and past performance
REQUIRED ATTACHMENTS
7- Firm Information
- Proposed Approach
- Event map
- First Aid/Medical plan
- Written notice to surrounding businesses
- Signed location agreements
- References
- Submit to
- [email protected]
- Scope location
- Stone Mountain, GA
Questions about this RFP
How do I respond to this RFP from City of Stone Mountain?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Elle Walker.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Stone Mountain in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Elle Walker. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant experience and qualifications, Quality and feasibility of the proposed approach, Demonstrated ability to secure sponsorships and manage vendors, Cost-effectiveness and clarity of the compensa..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Stone Mountain?
All active and historical solicitations from City of Stone Mountain are tracked and searchable. As a city agency, City of Stone Mountain regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm Information, Proposed Approach, Event map, First Aid/Medical plan, Written notice to surrounding businesses, Signed location agreements, References. Review the full document from City of Stone Mountain for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stone Mountain, GA. Review the full solicitation for detailed scope requirements.