City of Stillwater 2026 Solar PV Solicitation Request for Proposals
Town of StillwaterCity · Stillwater, MN- Due
- Aug 11, 2026
- Deadline passed
- Posted
- Jun 15, 2026
- Primary contact
- Shawn Sanders
- (651) 430-8835
The 30-second brief
The City of Stillwater is requesting proposals for turn-key solar PV services, including design and construction of rooftop arrays at five municipal sites totaling approximately 917.6 kW DC. Proposals are due August 11, 2026.
Cover Letter, Service Proposal, Cost Proposal, Required Appendices
Qualifications of Team (30 points), Business Practices (10 points), Work Quality (10 points), Customer Service (10 points), Cost Proposal / Overall Value to City (40 points)
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Summary
The City of Stillwater is requesting proposals for turn-key solar PV services, including design and construction of rooftop arrays at five municipal sites totaling approximately 917.6 kW DC. Proposals are due August 11, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
4- Cover Letter
- Service Proposal
- Cost Proposal
- Required Appendices
REQUIRED ATTACHMENTS
6- Exhibit A: Supporting Information for Subject Sites
- Exhibit B: Draft General Conditions of the Contract
- Exhibit C: Cost Proposal Form
- Sample Contract
- Health and Safety policies
- Experience Modification Rate
REQUIRED STAFFING
5- Submit to
- [email protected]
- Scope location
- Stillwater, MN
- Reported agency
- City of Stillwater
Questions about this RFP
How do I respond to this RFP from Town of Stillwater?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shawn Sanders.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including Town of Stillwater in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawn Sanders at (651) 430-8835. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: NABCEP Certified PV Installer, Licensed Electrician, Master Electrician, Project Manager, Designer. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Service Proposal, Cost Proposal, Required Appendices. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Team (30 points), Business Practices (10 points), Work Quality (10 points), Customer Service (10 points), Cost Proposal / Overall Value to City (40 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from Town of Stillwater?
All active and historical solicitations from Town of Stillwater are tracked and searchable. As a city agency, Town of Stillwater regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A: Supporting Information for Subject Sites, Exhibit B: Draft General Conditions of the Contract, Exhibit C: Cost Proposal Form, Sample Contract, Health and Safety policies, Experience Modific. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from Town of Stillwater for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Stillwater, MN. Review the full solicitation for detailed scope requirements.